Executive Assistant

Opulence Education Group; Toronto; On-site; CAD 55,000 - 65,000; Full time

Job summary

A forward-thinking education institution in Toronto seeks an Executive Assistant to support the COO by managing administrative tasks and contributing to strategic initiatives. The ideal candidate will have at least 3 years of experience in a career college setting and strong executive support skills. The role offers opportunities for professional development and leadership training.

Qualifications

• Minimum 3 years of experience in a Private Career College or post-secondary education setting.
• Strong understanding of ministry compliance, admissions, and academic operations.
• Proven ability to manage multiple priorities with attention to detail and discretion.

Responsibilities

• Provide comprehensive administrative support to the COO and Co-Founder.
• Collaborate with department heads to ensure compliance with regulatory requirements.
• Participate in executive meetings and contribute to strategic discussions.

Skills

Strategic acumen

Executive support skills

Organizational skills

Time management

Communication skills

Proficiency with MS Office

Education

Post-secondary education in Business Administration, Education, or related field

Tools

MS Office Suite

CRM systems (Dayforce or similar)

Job description

Job Title: Executive Assistant
Location: Primarily based in Toronto, must be available to travel
Department: Executive Office
Reports To: COO, Academy of Learning Career College and Co-Founder, OEG
Employment Type:Full-Time
Schedule: Monday to Friday, 9am 5pm, evenings and weekends as needed
Salary Range: $55,000 - $65,000/yr

About Us

Opulence Education Group is a progressive network of private career colleges and educational institutions dedicated to empowering students through quality education, career development, and lifelong learning. We are committed to fostering an inclusive and innovative learning environment that bridges academic excellence with real-world success.

Our team is driven by collaboration, creativity, and a shared passion for transforming education. At Opulence Education Group, we believe in cultivating talent from within offering meaningful opportunities for growth, leadership development, and career advancement across all levels of the organization.

Position Overview

The Executive Assistant will provide high-level administrative and strategic support to the COO and Co-Founder, ensuring effective coordination of executive priorities, projects, and communications across the organization. This role requires high strategic acumen and proven executive support skills, along with the ability to anticipate needs, manage multiple priorities, and contribute to the organizations long-term goals.

The successful candidate will play a key role in supporting executive operations, ministry compliance, admissions processes, and cross-departmental initiatives while gaining exposure to strategic planning, leadership development, and organizational management.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the COO and Co-Founder, including managing calendars, scheduling meetings, preparing agendas, and drafting correspondence.
• Serve as a liaison between the Executive Office and internal/external stakeholders, always maintaining confidentiality and professionalism.
• Support project management by tracking deliverables, coordinating timelines, and preparing progress updates.
• Assist with preparation of reports, presentations, and communications for executive and board-level meetings.

Operational & Compliance Support

• Collaborate with department heads to ensure compliance with Ministry of Colleges and Universities (MCU) and other regulatory requirements.
• Support admissions and student services operations by maintaining accuracy and adherence to policy standards.
• Assist with data collection, recordkeeping, and reporting to support institutional audits and reviews.

Leadership Development (Training Toward Chief of Staff)

• Participate in executive meetings, contributing to strategic discussions and action planning.
• Gain exposure to policy development, business operations, and performance measurement processes.
• Learn to identify organizational priorities and streamline communication between departments.
• Shadow the COO in high-level planning and leadership functions, developing readiness to transition into a Chief of Staff role.

Qualifications

• High strategic acumen and proven executive support skills.
• Minimum 3 years of experience in a Private Career College or post-secondary education setting.
• Strong understanding of ministry compliance, admissions, and academic operations.
• Exceptional organizational, time management, and communication skills.
• Proven ability to manage multiple priorities with attention to detail and discretion.
• Proficiency with MS Office Suite, virtual meeting platforms, and CRM systems (Dayforce or similar systems an asset).
• Post-secondary education in Business Administration, Education, or a related field preferred.

Core Competencies

• Strategic and forward-thinking mindset
• Strong interpersonal and relationship-building skills
• Initiative and resourcefulness
• Confidentiality and professionalism
• Commitment to learning and career growth

We thank all the candidates for your time and interest in applying for the position. However, only those selected for the interview will be contacted.

OEG is an equal opportunity employer and encourages women, Aboriginal people, person with disabilities and member of visible minorities to apply. We seek to hire individuals with diverse characteristics, background and perspectives. We strongly believe that world class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion and disabilities but enrich itself through these differences.

OEG is committed to providing employment accommodations in accordance with Ontario Human Rights Code, and Accessibility for Ontarians with Disabilities Act, 2005 (AODA). OEG will provide accommodations to job applicants with disabilities throughout the recruitment process, please notify us and we will work with you to meet your needs.