Executive Assistant

National Bank; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A financial institution in Toronto seeks an Executive Assistant for the Corporate and Investment Banking group. The role involves managing complex administrative tasks, supporting senior leaders, and ensuring smooth operations. Candidates should have post-secondary education and a strong proficiency in Microsoft Office 365. The position offers competitive benefits, fostering a positive work environment that puts people first.

Benefits

Health and wellness program

Flexible group insurance

Generous pension plan

Employee Share Ownership Plan

Employee and Family Assistance Program

Preferential banking services

Opportunities to get involved in community initiatives

Telemedicine service

Virtual sleep clinic

Qualifications

• 2 to 3 years of relevant experience in an administrative role.
• Ability to manage executive calendar and complex administrative functions.

Responsibilities

• Manage complex administrative functions including executive calendar management.
• Accurately process detailed expense reports and invoices.
• Collaborate with vendors and organize client events.
• Maintain confidentiality and ensure compliance with internal policies.

Skills

Organizational skills

Attention to detail

Proficient knowledge of Microsoft Office 365 Suite

Education

Completed post-secondary education

Job description

A career as an Executive Assistant in the Corporate and Investment Banking group at National Bank means acting as a trusted partner between our executives and stakeholders. This role allows you to provide support with excellence and enthusiasm to have a positive impact on our clients and our teams, while leveraging your organizational skills, professionalism, and attention to detail to support senior leaders and ensure the smooth execution of operations.

Your job

• Manage complex administrative functions including executive calendar management, meetings, conference calls, and business travel
• Accurately process detailed expense reports and invoices through SAP Concur and Ariba
• Collaborate with vendors and colleagues on donations, sponsorships, and special projects
• Organize client events, lunches, and closing dinners
• Maintain confidentiality and ensure compliance with internal policies
• Coordinate activities related to employee onboarding and offboarding

Your team

This position reports to the Director, Business Management - Corporate and Investment Banking. You’ll join a team of over 200 dynamic professionals working in a modern, open-concept environment that encourages collaboration and communication. Our team stands out for its professionalism, agility, and strong sense of teamwork.

Our training programs use on-the-job learning to help you master your role. You can access training content to support your ongoing learning. Working closely with executives and other administrative professionals in the Capital Markets sector, you will also have access to colleagues with a wide range of expertise, experience, and backgrounds to enrich all aspects of your development.

Prerequirements

• Completed post-secondary education and 2 to 3 years of relevant experience
• Proficient knowledge of Microsoft Office 365 Suite (incl. SharePoint, OneDrive, Teams)

Your benefits

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family.

• Health and wellness program, including many options
• Flexible group insurance
• Generous pension plan
• Employee Share Ownership Plan
• Employee and Family Assistance Program
• Preferential banking services
• Opportunities to get involved in community initiatives
• Telemedicine service
• Virtual sleep clinic

These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.

We're putting people first

We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We offer a barrier-free workplace that is accessible to all employees.

We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us. We welcome all candidates! What can you bring to our team?

Come live your ambitions with us!