Executive Assistant

Vaco Recruiter Services; Toronto; On-site; CAD 75,000 - 80,000; Full time

Job summary

A recruitment agency in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to the CEO, manage office operations, and ensure efficiency. The ideal candidate has over 5 years of experience supporting senior leadership, excellent communication skills, and proficiency in Microsoft Office Suite. This role offers a competitive salary range of $75,000 - $80,000 per year.

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior leadership.
• Exceptional written and verbal communication skills.
• High attention to detail with strong organizational and time-management abilities.
• Proven interpersonal skills; able to build relationships with stakeholders at all levels.
• Comfortable handling confidential information with discretion and professionalism.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Oversee office operations to ensure efficiency.
• Process expense reports and handle invoicing.
• Manage needs for office equipment, supplies, and services.
• Perform general clerical tasks.

Skills

Executive Assistant experience

Communication skills

Organizational skills

Microsoft Office Suite proficiency

Interpersonal skills

Job description

About the Opportunity

• Provide comprehensive administrative support to the CEO, managing calendars, travel, meetings, and appointments.
• Oversee office operations to ensure efficiency, including maintaining organized filing systems and controlling correspondence.
• Process expense reports and handle invoicing efficiently and accurately.
• Manage and assess needs for office equipment, supplies, and services to ensure smooth office functionality.
• Perform general clerical tasks such as answering phones, scanning, filing documents, and welcoming visitors.

About You

• 5+ years of experience as an Executive Assistant supporting senior leadership
• Exceptional written and verbal communication skills
• High attention to detail with strong organizational and time-management abilities
• Proven interpersonal skills; able to build relationships with stakeholders at all levels
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Comfortable handling confidential information with discretion and professionalism

Salary Range: $75,000 - $80,000 / year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #459661.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.