Executive Assistant

RBC Dominion Securities; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading financial services firm in Toronto is seeking an Executive Assistant to support the Investment Advisor's daily operations. The role involves managing schedules, coordinating meetings, and collaborating with various stakeholders. Ideal candidates will possess excellent communication skills and proficiency in MS Office. This full-time position offers competitive compensation and a supportive environment for personal and professional growth.

Benefits

Comprehensive Total Rewards Program

Opportunities for development and coaching

Dynamic and collaborative team environment

World-class training program

Qualifications

• Must have excellent verbal and written communication skills.
• Must be fully proficient with MS Office tools.
• Must be highly organized with attention to detail.
• Must have the ability to work under tight deadlines.
• Must be effective at working within a team.

Responsibilities

• Support the Investment Advisor's calendar and scheduling.
• Coordinate offsite meetings and manage invitations.
• Collaborate with business functions for event execution.
• Log opportunities and referrals from internal partners.
• Submit expenses.

Skills

Excellent verbal and written communication skills in English

Fully proficient with MS Office (Word, Excel, PowerPoint, and Outlook)

Extremely well organized

Attention to detail

Ability to prioritize and work independently

Ability to work well within a team

Job description

Job Description

The Executive Assistant will support daily operations and administration for RBC Dominion Securities.

What is the opportunity?

The Executive Assistant would be responsible to support and coordinate the day-to-day operations and administration for RBC Dominion Securities. The EA would provide day‑to‑day support to the Investment Advisor, assisting with communications, helping organize team meetings, events and activities for the product and strategy team, as well as team‑member onboarding support.

What will you do?

• Provide support for the Investment Advisor at RBC Dominion Securities calendar including prioritizing, scheduling, and managing conflicts, booking of team meetings and conference details.
• Manage the calendar invitations and pre‑reads sent to the Operating Committee.
• Be part of the team which manages and sets the agenda.
• Coordinate periodic offsite meetings, liaising with different stakeholders to create participant lists, manage invitations and meeting materials.
• Collaborate with various business functions to ensure seamless execution of meetings and events.
• Wealth Management Online set‑up, issues and walkthrough with clients.
• Log opportunities and referrals from internal partners.
• Submit expenses.

What do you need to succeed?

Must‑have

• Excellent verbal and written communication skills in English
• Fully proficient with MS Office (Word, Excel, PowerPoint, and Outlook)
• Extremely well organized, pays strong attention to detail and able to work efficiently & accurately with minimal supervision
• Ability to prioritize and work independently under tight deadlines in a fast‑paced environment
• Ability to work well within a team environment
• Effective at working with leaders across different levels in the organization

Nice‑to‑have

• Financial services industry experience

What's in it for you?

We thrive on the challenge to be our best, to think progressively to keep growing, and to work together to deliver trusted advice that will ultimately help our clients thrive and communities prosper. We care about each other and collectively work hard to reach our potential, make a difference to our communities, and achieve success that is mutual. You will also benefit from:

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• An opportunity to make a difference and have a lasting impact on the lives of others
• The chance to work in a dynamic, collaborative, progressive, and high‑performing team
• A world‑class training program in financial services

Job Skills

Communication, Data Entry, Detail‑Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address: 170 BLOOR ST W: TORONTO

City: Toronto

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: WEALTH MANAGEMENT

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-10-27

Application Deadline: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above.

I Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.