Executive Assistant

Brookfield Asset Management; Toronto; On-site; CAD 90,000 - 110,000; Full time

Job summary

A leading global investment firm is seeking an experienced Executive Assistant to provide high-level administrative support for senior management. The ideal candidate will have over 5 years of experience in a professional environment, exceptional organizational skills, and expertise in Microsoft tools. Responsibilities include managing complex calendars, arranging travel, and preparing executive materials. The position requires strong discretion and the ability to work independently while maintaining professionalism in a fast-paced environment.

Qualifications

• 5+ years’ experience providing executive-level support in a global professional or financial services environment.
• Proven ability to handle highly confidential and sensitive information with discretion and integrity.
• Exceptional organizational skills with a proactive, solutions-oriented approach.

Responsibilities

• Manage complex executives' calendars across multiple time zones.
• Arrange domestic and international travel itineraries.
• Prepare and maintain executive-level reports and materials.

Skills

Organizational skills

Verbal communication

Written communication

Discretion

Process management

Team collaboration

Education

Bachelor’s degree or equivalent relevant experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Concur or similar expense management systems

Job description

Location

Brookfield Place - 181 Bay Street

Business - Brookfield Corporation

Brookfield Corporation ("BN") is a leading global investment firm focused on building long‑term wealth for institutions and individuals around the world. We have one of the largest pools of discretionary capital globally, which is deployed across our three core businesses–Alternative Asset Management, Wealth Solutions, and our Operating Businesses, which are in renewable power & transition, infrastructure, business and industrial services, and real estate. We are proud of our track record of achieving strong risk‑adjusted returns for our clients, partners and shareholders. BN is publicly listed on the NYSE and TSX.

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long‑term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Executive Assistant

Role Overview

Brookfield is seeking an experienced Executive Assistant to provide high‑level, confidential administrative support to Senior Management and their teams within Brookfield Corporation. This role is suited to a seasoned EA with exceptional organizational, judgment, discretion, and the ability to operate as a trusted partner in a fast‑paced, global organization.

The successful candidate will be highly proactive and detail‑oriented, with the ability to manage complex priorities and anticipate executive needs. This position requires strong executive presence, sound judgment, and the confidence to work independently with minimal direction, while consistently upholding the highest standards of professionalism and confidentiality.

Executive & Stakeholder Support

• Act as a trusted partner, exercising sound judgment in managing executive priorities, communications, and workflow
• Manage complex, high‑volume calendars across multiple time zones, coordinating with senior stakeholders and executive assistants globally
• Coordinate senior‑level internal and external meetings, including Board, client, and investor meetings
• Prepare agendas, briefing materials, and meeting documentation
• Liaise with Reception, facilities, IT, and internal stakeholders to ensure seamless execution
• Manage executive correspondence, email organization, and document preparation with discretion and accuracy

Travel & Global Logistics

• Arrange and manage complex domestic and international travel itineraries
• Maintain executive travel profiles and ensure documentation is current and compliant
• Prepare visa documentation and support travel‑related requirements
• Support senior visitors from global offices and external organizations

Executive Materials & Reporting

• Create, edit, and format executive‑level PowerPoint presentations, including complex charts and visuals
• Prepare and maintain Word documents and Excel reports with a high level of accuracy and consistency
• Proofread and quality‑check materials to ensure alignment with Brookfield’s executive and brand standards

Events, Team & Operational Support

• Support corporate, client, and investor events, including scheduling, material preparation, and onsite coordination
• Assist with onboarding of senior hires and new team members
• Coordinate executive and team offsites, internal meetings, and select social events
• Provide senior‑level administrative coverage to other Executive Assistants during absences or peak periods
• Manage executive expense reporting using Concur and process invoices in compliance with company policy
• Handle confidential correspondence and sensitive information with discretion
• Manage competing priorities to meet deadlines and support business‑critical activities

Qualifications & Requirements

• 5+ years’ experience providing executive‑level support in a global professional or financial services environment
• Proven ability to handle highly confidential and sensitive information with discretion and integrity
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Strong experience preparing executive‑level presentations and materials
• Working knowledge of Concur or similar expense management systems
• Exceptional organizational skills with a proactive, solutions‑oriented approach
• Strong executive presence with excellent written and verbal communication skills
• Resourceful, decisive, and comfortable working independently
• Demonstrated ability to manage multiple priorities under pressure while maintaining accuracy
• Collaborative team player with strong interpersonal skills and sound judgment
• Bachelor’s degree or equivalent relevant experience
• Flexibility to work extended hours as required

Salary Range: $90,000 - $110,000 CAD

Our compensation structure is comprised of a base salary and a short‑term incentive program (cash bonus). Cash compensation tends to vary based on geography to account for local market conditions and is set to be market competitive. Compensation decisions are based on a number of factors including relative experience, overall years of experience, industry experience, education and designations.

Brookfield is committed to maintaining a positive work environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.

Brookfield is committed to creating an accessible and inclusive organization. We are committed to providing barrier‑free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Should you require a Human Rights Code‑protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.