Executive Assistant

Magna International; St. Thomas; On-site; CAD 78,000 - 95,000; Full time

Benefits offered by this job

Weekly pay via direct deposit

Overtime after 44 hours

Vacation entitlement and holidays

Medical and dental benefits

Retirement savings match

Group life insurance

Employee discounts

Job summary

Cosma International seeks an experienced Administrative Specialist to support Senior Management in a fast-paced manufacturing environment. You will file, type, manage correspondence, payroll tasks, and maintain confidential records while coordinating travel and meetings for multiple executives.

Ideal candidates have at least 3 years of administrative experience and 1 year of supervisory responsibility, with post-secondary administrative education or equivalent.

Qualifications

• High school diploma
• Post-Secondary education in an administrative program OR equivalent education and work-related experience in an industrial environment.
• Minimum three (3) years’ administrative experience.
• One (1) year supervisory experience.

Responsibilities

• Perform daily administrative activities for Senior Management including filing, typing, photocopying, stationery supplies, answering phones and faxes, courier, payroll, etc.
• Maintain business files, statistics, reports and records; ensure confidentiality.
• Schedule appointments and meetings; arrange travel and visitor routing; coordinate with multiple teams and departments.
• Coordinate administrative assistants and standardize plant-wide administrative processes.
• Prepare reports and presentations by deadlines; participate in interviews and meetings as needed.

Skills

Administrative experience

Supervisory experience

Organizational skills

Education

High school diploma

Administrative program or equivalent experience

Job description

What we offer:

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

Group Summary:

Cosma provides a comprehensive range of body, chassis and engineering solutions to global customers. Through our robust product engineering, outstanding tooling capabilities and diverse process expertise, we continue to bring lightweight and innovative products to market.

Job Responsibilities:

POSITION SUMMARY:

This position supports the ongoing administrative activities for the department while supporting the administrative assistants as their leader. The incumbent is expected to initiate solutions to an array of situations, and maintain the confidentiality of the department. This position requires a motivated self-starter who can balance multiple tasks in a fast paced manufacturing environment with a positive, cooperative attitude.

This position has been posted to fill an existing vacancy.

POSITION SALARY:
$86,137.92 CAD Annually

This range reflects only the base salary and does not include other components of our total compensation package, such as the Continuous Improvement Program, GRRSP Matching, MBC Program, and other variable benefits.

WHO WE ARE LOOKING FOR:

• High school diploma
• Post-Secondary education in an administrative program OR equivalent education and work-related experience in an industrial environment.
• Minimum three (3) years’ administrative experience.
• One (1) year supervisory experience.

DUTIES & RESPONSIBILITIES:

• Perform all duties and promote themselves in a manner that reflects Formet Expectations and Formet’s Visions/Values through Magna’s Employee Charter.
• Follow and abide by all government, Legal, Magna and Formet rules and regulations.
• Contribute to continuous improvement and cost reduction activities.
• Manage and coordinate projects from investigation to implementation as assigned.
• Perform all daily administrative activities of Senior Management including; filing, typing, photocopying, maintaining stationary supplies, answering telephones and faxes, courier, payroll etc.
• Maintain business files, statistical reports and records.
• Maintain confidentiality of appropriate information.
• Organizational abilities necessary to effectively schedule appointments and meetings; prepare for meetings; make travel arrangements and reservations; receive visitors and route mail.
• Coordinate the work tasks of the administrative assistants (standardize plant wide administrative commonalities).
• Facilitate interaction with Team Members, other Divisions and the Corporate offices.
• Generate report presentations by designated deadlines.
• Complete performance feedback when necessary.
• Set up, facilitate and participate in interviews and meetings when necessary.
• Purchasing / procurement of team building / giveaways / events.
• Maintain and support department budget.
• Perform other duties as designated.

SALARY TEAM MEMBER BENEFITS:

• Weekly pay via direct deposit.

• Overtime (1.5x) after 44 hours worked.

• Vacation entitlement:

  • 2 weeks of paid vacation (3 weeks after 3 years) + 4 company paid holidays + 2x ½ days = 15 days annually.
  • Option to bank your overtime to earn up to an extra 5 days of paid time off (approved in the same manner as vacation time) (27 hours x 1.5 = 40 hours).

• Medical and dental benefits after 1 month of employment.

• Free on-site counselling.

• Magna will contribute an amount equal to 3% of regular earnings every week to your retirement savings (MBC program).

• Profit sharing paid in the second quarter of every year (EEPPP Program).

• Matched GRRSP.

• Company paid life insurance and accidental death and dismemberment (AD&D).

• Optional group life insurance and critical illness insurance for self and spouse.

• Safety shoe, prescription safety glasses and custom molded earplug allowance.

• Company paid uniforms (if you choose to use).

• Company BBQ, holiday parties and company events.

• Corporate social responsibility initiatives - 6k for water walk, support local charities (Hospice of Elgin, Adopt a Family (12 in total), STEGH), Children’s Health Foundation and many more).

• Magna Service Award Program.

• Roger’s and Bell cellphone data plan available – as low as $50/month!

• Subsidized cafeteria with daily specials including hot vegetarian options – we are known for our amazing cafeteria! Free coffee, juice, and tea.

• Educational Assistance Program.

• Employee discounts: new vehicles, amusement parks, etc.

• Plant-wide continuous improvement program: 2025 bonus = $1930

• You get to work with a FANTASTIC Team! One Team, One Formet!

Awareness, Unity, Empowerment:

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.

Worker Type:

Regular / Permanent

Group:

Cosma International