Executive Assistant

Royal Bank of Canada; Southwestern Ontario; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading Canadian bank is seeking an Executive Assistant to support the Regional Vice President in Southwestern Ontario. This role involves managing executive calendars, coordinating meetings, and ensuring effective communication across teams. The ideal candidate possesses excellent interpersonal and organizational skills, is adept at handling confidential information, and has a working knowledge of Microsoft 365 apps. Opportunities for professional growth in a dynamic, collaborative environment are included.

Benefits

Dynamic and collaborative work environment

Opportunities for professional development

Qualifications

• Excellent interpersonal and communication skills with the ability to work with all levels of management.
• Strong attention to detail and the ability to handle sensitive information discreetly.
• Experience in providing world-class client service.

Responsibilities

• Manage and maintain executive calendars and coordinate meetings.
• Act as delegate for email and phone in the RVP’s absence.
• Prepare communications and documents for multi-channel meetings.
• Coordinate travel arrangements and manage team records.
• Organize team events such as town halls and celebrations.

Skills

Excellent interpersonal skills

Strong communication skills

Initiative and prioritization

Confidentiality handling

Attention to detail

Client service skills

Microsoft 365 proficiency

Job description

Job Description

What is the opportunity?

This Executive Assistant provides direct support to the Regional Vice President, Southwestern Ontario Private Banking. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.

What will you do?

• Manage and maintain executive calendars, coordinate meetings / conferences, ensure all materials / packages, and catering requirements are provided
• Act as the RVP’s delegate for email and phone during absences, handle / forward issues, prioritizing for RVP’s action upon return
• For multi-channels develop communications, meeting / conference materials, forms, documents, presentations and spreadsheets
• Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
• Organize quarterly town halls, employee recognition celebrations, and other team events
• Maintain global distribution list and distributes group-wide communications
• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization

What do you need to succeed? Must-have

• Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff
• Ability to take initiative, prioritize tasks, function independently, and work as part of a team
• Ability to handle sensitive and confidential information with discretion
• Superior attention to detail, calm under pressure and confidence
• Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization
• Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
• Strong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook)

Nice-to-have

• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency
• 4+ years of Financial industry Executive Admin experience

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Location

95 KING ST S : WATERLOO

City : Waterloo

Country : Canada

Employment Details

Work hours / week : 37.5

Employment Type : Full time

Platform : PERSONAL & COMMERCIAL BANKING

Job Type : Regular

Pay Type : Salaried

Posted Date : 2025-10-11

Application Deadline

2025-11-24 Note: Applications will be accepted until 11 : 59 PM on the day prior to the application deadline date above Inclusion and Equal Opportunity Employment At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.