Executive Assistant

RBC; Southwestern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading financial institution in Southwestern Ontario is seeking an Executive Assistant to support the Regional Vice President. The successful candidate will manage calendars, coordinate meetings, and handle correspondence. This role requires excellent communication skills, attention to detail, and the ability to maintain confidentiality. If you have 4+ years of financial industry experience, we invite you to apply for this opportunity to make a lasting impact within our dynamic team.

Benefits

Dynamic team environment

Opportunities for challenging work

Ability to make a difference

Qualifications

• 4+ years of Financial industry Executive Admin experience.
• Ability to handle sensitive information with discretion.
• Ability to anticipate needs in challenging situations.

Responsibilities

• Manage and maintain executive calendars and coordinate meetings.
• Act as the RVP’s delegate for email and phone during absences.
• Organize quarterly town halls and employee recognition celebrations.

Skills

Excellent interpersonal skills

Communication (written and verbal)

Attention to detail

Discretion with confidential information

Teamwork

Strong working knowledge of Microsoft 365 apps

Job description

Job Description

This Executive Assistant provides direct support to the Regional Vice President, Southwestern Ontario Private Banking. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.

What is the opportunity?

The incumbent will organize schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.

What will you do?

• Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided.
• Act as the RVP’s delegate for email and phone during absences, handle/forward issues, prioritizing for RVP’s action upon return.
• For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets.
• Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team.
• Organize quarterly town halls, employee recognition celebrations, and other team events.
• Maintain global distribution list and distributes group‑wide communications.
• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization.

What do you need to succeed?

Must‑have

• Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff.
• Ability to take initiative, prioritize tasks, function independently, and work as part of a team.
• Ability to handle sensitive and confidential information with discretion.
• Superior attention to detail, calm under pressure and confidence.
• Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization.
• Demonstrated skills in providing world‑class client service that will come across as professional, warm, and friendly to our clients.
• Strong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook).

Nice‑to‑have

• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done.
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency.
• 4+ years of Financial industry Executive Admin experience.

What’s in it for you?

• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high‑performing team.
• Opportunities to do challenging work.

Job Skills

Communication, Data Entry, Detail‑Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software.

Additional Job Details

Address: 95 KING ST S:WATERLOO

City: Waterloo

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: PERSONAL & COMMERCIAL BANKING

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025‑11‑10

Application Deadline: 2025‑11‑24

Applications will be accepted until 11:59 PM on the day prior to the application deadline date above.

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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