Executive Assistant

Telesat; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading satellite operator in Ottawa is seeking an Executive Assistant to support multiple Vice Presidents. The role requires managing calendars, travel, and meeting logistics, as well as providing administrative support. The ideal candidate will have a diploma and 5-10 years of experience in a similar position, along with strong interpersonal and computer skills. This position offers an opportunity to work in a dynamic environment with a focus on excellence and professionalism.

Benefits

Equal opportunity employer

Commitment to accommodating candidates

Qualifications

• 5-10 years of experience as an Executive Assistant performing similar tasks.
• Ability to juggle multiple priorities and meet deadlines.
• Strong understanding of executive roles and responsibilities.

Responsibilities

• Manage calendars, meetings, and travel arrangements for three Vice Presidents.
• Facilitate approvals and manage timesheets.
• Support coordination of meeting schedules and expense claims.

Skills

Interpersonal skills

Discretion

Adaptability

Professionalism

Communication skills

Education

Post Secondary diploma or degree

Tools

Microsoft Office Suite

Outlook

CRM platforms

Concur

Job description

Telesat (NASDAQ and TSX: TSAT) is a leading global satellite operator, providing reliable and secure satellite-delivered communications solutions worldwide to broadcast, telecommunications, corporate and government customers for over 50 years. Backed by a legacy of engineering excellence, reliability and industry-leading customer service, Telesat has grown to be one of the largest and most successful global satellite operators.

Telesat Lightspeed, our revolutionary Low Earth Orbit (LEO) satellite network, scheduled to begin service in 2027, will revolutionize global broadband connectivity for enterprise users by delivering a combination of high capacity, security, resiliency and affordability with ultra-low latency and fiber-like speeds. Telesat is headquartered in Ottawa, Canada, and has offices and facilities around the world.

The company’s state-of-the-art fleet consists of 14 GEO satellites, the Canadian payload on ViaSat-1 and one LEO 3 demonstration satellite. For more information, follow Telesat on X and LinkedIn or visit www.telesat.com.

Reporting to the Assistant to the President and CEO, the Executive Assistant will be responsible for the offices of three (3) Telesat Executives by providing reliable and professional assistance to the executive officers in the fulfillment of their responsibilities.

The incumbent will perform diversified administrative tasks that are complex and sometimes specialized in nature for each company executives, thereby requiring a broad knowledge of the organizations operations, policies, procedures and overall understanding for the role of an executive.

Main Responsibilities

• Responsible for supporting the office of three (3) Vice Presidents by managing their electronic calendars, meetings, screening phone calls, visitors, International travel arrangements and vacation requests and planning.
• Facilitate approvals and electronic signatures that require executive sign off on various documents
• Manage timesheets for each Executive
• Coordinate extensive meeting schedules for international conferences
• Assist with consolidating Executive input on spreadsheets and/or document formatting as required.
• Manage scheduling of monthly co-op student sound-board meetings for CTO
• Process Executive expense claims as and when required
• Manage catering needs and logistics of various meetings, workshops, vendor onsite visits, corporate events and other high-level meetings when needed.
• Budget input and coordination for VP’s that included accrual & YEE input and coordination throughout the year.
• Processed invoice payments as well as initiating several supplier contracts for the Executives using Workday
• Provided back-up support to the other members of the Executive Admin Assistant team, including EA to the President as and when needed.

Education & Experience Required

• Post Secondary diploma or degree in a related field
• 5-10 years of experience as an Executive Assistant performing similar task as described above

Additional Skills Required

• An understanding and appreciation for the role of an Executive.
• Sound judgment, discretion, and adaptability in a dynamic environment.
• Strong interpersonal skills and ability to work effectively with diverse stakeholders.
• Proficiency with computer applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) including MS Teams and Zoom
• Proficiency with calendar management application like Outlook, and customer relationship management (CRM) platforms
• Proficiency with expense tracking tools such as Concur
• Ability to juggle multiple priorities, issues and schedules to ensure deadlines are met.
• Knowledge of basic financial accounting processes and procedures and comfortable working with budgets and numbers.
• Applications, specifically, Word, PowerPoint and Excel.
• Excellent written and verbal communication skills.
• Superior interpersonal and customer service skills.
• Professionalism, proactiveness, respect for confidentiality, courtesy and discretion are required traits and skills.

At Telesat, we take pride in being an equal opportunity employer that values equality in the workplace. We are committed to providing the best candidate experience possible including any required accommodations at every stage of our interview process. All qualified applicants that have been selected for an interview that require accommodations, are advised to inform the Telesat Talent team accordingly. We will work with you to meet your needs. All accommodation information provided will be treated as confidential.