Executive Assistant

Royal Bank of Canada>; Oshawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading financial institution in Oshawa is looking for an Executive Assistant to support its senior leadership team. The role involves organizing schedules, managing correspondence, and coordinating travel arrangements. Ideal candidates should have over 3 years of experience in a similar position and strong organizational skills. This full-time position offers a comprehensive compensation package including a performance bonus and flexible healthcare benefits.

Benefits

Comprehensive compensation

Performance bonus

Flexible healthcare benefits

Qualifications

• 3+ years of Executive or Administrative support experience.
• Proficiency in MS Office (Word, PowerPoint, Excel, Outlook).
• Ability to organize, plan, and schedule activities.

Responsibilities

• Provide executive administrative assistance to senior executive.
• Manage complex travel arrangements and schedules.
• Coordinate meetings and prepare agendas.

Skills

Organizational skills

Interpersonal skills

Problem-solving skills

MS Office proficiency

Job description

Overview

What is the Opportunity?

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

What will you do?

• Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
• Assist as the primary liaison for the senior executive, with senior internal and external stakeholders.
• Coordinate and maintain senior executive’s correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion.
• Proactively manage complex travel arrangements / itinerary; ensuring seamless travel and efficient use of budgeting and resources.
• Provide support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions.
• Manage the senior executive’s and leadership team’s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
• Coordinate all aspects of logistical organization of conferences / meetings. Develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.
• Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedures.

What do you need to succeed?

Must-have :

• 3+ years of Executive or Administrative support experience supporting senior leadership
• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities
• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member
• Sound judgement in decision making; strong problem-solving skills and resourceful in working with others and representing the office of the senior executive
• Anticipate the needs of the senior executive and flag questions or opportunities before issues arise
• Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner
• High proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and research skills

• Nice-to-have :
• Related experience within a matrixed corporate environment
• Experience within a Business / Commercial banking environment
• Experience with developing creative social media content (ex. LinkedIn)

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.

• Opportunity to be a valuable member of a critical team
• Comprehensive compensation including performance bonus, pro-rated vacation, flexible healthcare benefits
• Significant exposure to stakeholders across multiple businesses
• Interesting, complex work that makes a difference in peoples’ lives
• A collaborative culture that recognizes innovative business ideas

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address: 236 RITSON RD N, OSHAWA

City: Oshawa

Country: Canada

Work hours / week: 37.5

Employment Type: Full time

Platform: PERSONAL & COMMERCIAL BANKING

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-10-28

Application Deadline: 2025-11-12

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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