Executive Assistant

Kenora Association for Community Living; Northwestern Ontario; On-site; CAD 71,000 - 86,000; Full time

Benefits offered by this job

Medical, dental, vision, disability

Pension plan

Generous vacation and personal leave

Growth opportunities

Job summary

Kenora Association for Community Living is seeking an Executive Assistant to provide strategic support to the Chief Financial and Operating Officer and help leadership stay organized, informed, and focused on impactful work. You will manage executive workflows, communications, Board governance, and coordination of critical initiatives.

The successful candidate will be highly organized, discreet, and proficient with Microsoft 365 tools, ensuring dependable, confidential handling of information

Qualifications

• Attention to detail with the ability to manage multiple priorities and deadlines.
• Confidentiality and professional boundaries in all communications.
• Clear written materials and professional interactions with diverse stakeholders.
• Ability to keep calendars, communications, and action items aligned and moving forward.

Responsibilities

• Maximize the CFOO’s capacity to focus on strategic leadership and organizational priorities.
• Manage executive calendars, communications, correspondence, meetings, travel, and key commitments.
• Monitor and coordinate executive email and information flow, ensuring timely responses and prioritization of competing demands.
• Support governance of the organization through administration of Board activities.

Skills

Detail oriented

Discreet

Expert communicator

Organized & responsive

Strategic planner

Trusted support

Digitally fluent

Team player

Tools

Microsoft 365 tools

Job description

Do you have a talent for managing priorities, coordinating complexity, and helping leaders achieve their greatest impact? Join us and use your gifts to make a real difference in our community.

Why KACL? Since 1960, KACL has promoted inclusion and social justice in our community. We are a not-for-profit, charitable organization made up of some of the most compassionate, caring, and hardworking people you'll ever meet.

We are one of the largest employers in Kenora, and our goal is to be the employer of choice by focusing on the fundamentals of safety, courtesy, teamwork, and inclusion.

As Executive Assistant, you will provide strategic support to the Chief Financial and Operating Officer and play a key role in helping KACL's leadership stay organized, informed, responsive, and focused on the work that matters most. You will support executive workflow, communications, Board governance, management coordination, and special initiatives that help build a resilient, connected community where we all belong.

You Are:

• Detail Oriented: You believe excellence lives in the details. You take pride in producing accurate work, anticipating needs, and ensuring that commitments, communications, and actions are followed through to completion.
• Highly Discreet: You understand the importance of confidentiality, professional boundaries, and good judgment.
• An Expert Communicator: You are skilled at preparing clear written materials, managing sensitive communications, and interacting professionally with a wide range of people.
• Organized and Responsive: You have a talent for keeping people, information, priorities, and commitments aligned. You can manage calendars, communications, deadlines, and action items while anticipating needs and ensuring important work moves forward.
• A Strategic Planner: You understand the difference between urgent and important. You can assess competing priorities, anticipate needs, and focus leadership attention where it creates the greatest impact.
• A Trusted Support: You are comfortable working closely with senior leadership and understand the importance of reliability, initiative, and accountability.
• Digitally Fluent: You are highly proficient with technology and confidently leverage Microsoft 365 tools, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and related systems to manage information, streamline workflows, improve productivity, and support effective decision-making.
• A Team Player: You believe meaningful results are achieved through collaboration, respectful communication, and a shared commitment to making a positive difference in the lives of others.

You Will:

• Maximize the CFOO's capacity to focus on strategic leadership and organizational priorities.
• Manage executive calendars, communications, correspondence, meetings, travel, and key commitments.
• Monitor and coordinate executive email and information flow, ensuring timely responses, follow-up, and prioritization of competing demands.
• Support the effective governance of KACL through administration of Board activities.

You’ll Love:

• Being part of a progressive organization that makes a real difference in our community.
• A positive, fun, professional team that needs and values your gifts and talents.
• Great medical, dental, vision, and disability coverage and pension plan.
• Opportunities for personal and professional growth, and exploration of your gifts.
• Generous vacation and personal leave entitlements.

$78,374 - $78,374 a year

Vacancies: We are looking to fill one (1) full-time position.

Deadline: Applications must be submitted by Friday, September 4, 2026.

This is an on-site position based in Kenora, Ontario. Nestled on the shores of the stunning Lake of the Woods in Northwestern Ontario, Kenora offers the charm of a close-knit community combined with exceptional outdoor recreation. Located near the Ontario-Manitoba border, Kenora is approximately a two-hour drive east of Winnipeg, Manitoba.

KACL is committed to employment equity and diversity and welcomes qualified applicants from the full range of identities, backgrounds, and experiences. Accommodations are available for all parts of the recruitment and selection process.