Executive Assistant

LJ Realties | LJ Immobilier; Montreal; On-site; CAD 55,000 - 65,000; Full time

Job summary

A leading real estate firm in Montreal is seeking an organized and detail-oriented Real Estate Administrative Assistant. This role involves managing operations, leading a team, and ensuring exceptional customer service. The ideal candidate should have experience in real estate operations and be bilingual in English and French. A competitive salary ranging from $55,000 to $65,000 plus performance bonuses is offered for this full-time position, located on-site in downtown Montreal.

Qualifications

• Previous experience successfully managing real estate operations is required.
• Demonstrated ability to lead and manage teams effectively is essential.
• Strong problem-solving skills and analytical thinking are highly valued.

Responsibilities

• Lead a high-performing team of real estate agents and support staff.
• Provide leadership, coaching, and mentorship.
• Develop and implement efficient operational processes.

Skills

Organizational skills

Communication skills

Problem-solving skills

Analytical thinking

Interpersonal skills

Education

Experience in real estate operations

Bilingual (English and French)

Tools

Microsoft Office

Google Workspace

Real estate software

Job description

We’re seeking an organized, methodical and driven Real Estate Administrative Assistant with unsurpassed attention to detail who thrives on their high standards and quality of work to work in our office located in downtown Montreal.

We serve an exceptionally sophisticated client base at a high level. We pride ourselves on providing a high level of customer service and streamlined approach to every transaction.

Responsibilities include but may not be limited to:

• Lead a high-performing team of real estate agents and support staff.
• Provide team members with leadership, coaching, and mentorship to foster a positive and collaborative team culture.
• Develop and implement efficient operational processes and systems for optimal performance.
• Monitor and analyze key performance indicators (KPIs) to identify improvement areas.
• Maximize productivity by streamlining workflows and removing bottlenecks in operations.
• Manage budgets, track expenses, and analyze financial data for cost‑saving opportunities.
• Monitor revenue and expense trends to guide strategic decision‑making.
• Build and maintain strong relationships with clients, vendors, and partners.
• Address client concerns promptly and professionally to provide exceptional customer service.

Qualifications:

• Previous experience successfully managing real estate operations is required for this role.
• Demonstrated ability to lead and manage teams effectively is essential.
• Exceptional organizational skills and effective time management are necessary qualities.
• Strong problem‑solving skills and analytical thinking are highly valued in this position.
• Excellent communication and interpersonal abilities are crucial for successful interactions with team members and clients.
• Proficiency in utilizing real estate software and tools is a must.
• Proficiency in utilizing Microsoft Office and Google Workspace
• An in-depth understanding of real estate market trends and industry best practices is important.
• Applicants must be bilingual (English and French)

Type of employment: Full time

Work location: On site

Offering range: $55,000 - $65,000 + performance based bonus

Résumé du poste :

Nous recherchons un(e)adjoint(e) administratif(ve) en immobilierorganisé(e), méthodique et motivé(e), doté(e) d’une attention exceptionnelle aux détails et qui valorise la qualité et l’excellence dans son travail.

Nous servons une clientèle sophistiquée et exigeante, et nous nous démarquons par unservice client de haut niveauet unegestion fluide et efficacede chaque transaction.

Responsabilités (incluant, mais sans s’y limiter) :

• Diriger uneéquipe performantecomposée de courtiers immobiliers et de personnel de soutien.
• Fournirleadership, encadrement et mentoratpour favoriser une culture d’équipe positive et collaborative.
• Développer et mettre en œuvre desprocessus opérationnels efficacespour optimiser la performance.
• Analyser et suivre les indicateurs de performance clés (KPI)afin d’identifier les pistes d’amélioration.
• Maximiser la productivité ensimplifiant les flux de travailet en éliminant les goulots d’étranglement.
• Gérer les budgets,suivre les dépenseset analyser les données financières pour identifier des opportunités d’économie.
• Suivre les tendances de revenus et de dépenses afin de soutenir laprise de décision stratégique.
• Établir et maintenir desolides relationsavec les clients, les fournisseurs et les partenaires.
• Traiter rapidement et professionnellement lespréoccupations des clientsafin d’assurer un service exceptionnel.

Qualifications :

• Uneexpérience antérieure réussieen gestion d’opérations immobilières estrequise.
• Solide capacité démontrée àdiriger et gérer des équipes.
• Excellentescompétences organisationnelleset grande maîtrise de lagestion du temps.
• Fortes aptitudes enrésolution de problèmesetpensée analytique.
• Excellentes compétences encommunicationet enrelations interpersonnellespour interagir efficacement avec l’équipe et les clients.
• Maîtrise deslogiciels et outils immobiliers.
• Maîtrise de lasuite Microsoft Officeet deGoogle Workspace.
• Bonne compréhension destendances du marché immobilieret des meilleures pratiques de l’industrie.
• Bilinguisme (français et anglais) requis.

Type d’emploi : Temps plein

Lieu de travail : En présentiel

Échelle salariale proposée: 55 000 $ à 65 000 $ plus un bonus basé sur la performance