executive assistant

Groupe Roy Santé; Montreal; On-site; CAD 40,000 - 55,000; Full time

Job summary

A healthcare organization in Montreal is looking for an Administrative Assistant to manage daily operations, prepare documents, and provide customer service. The ideal candidate will have a Bachelor's degree and 1-2 years of experience in business administration. Skills in MS Office suite are essential. Benefits include health care plan and life insurance. The role requires working on-site, ensuring efficient coordination of meetings and reports.

Benefits

Disability benefits

Health care plan

Life insurance

Pension plan

Long-term care insurance

Qualifications

• 1 to 2 years of experience in business administration.
• Ability to work under pressure and meet tight deadlines.
• Attention to detail is essential.

Responsibilities

• Compile data to prepare documents.
• Establish and coordinate administrative policies and procedures.
• Prepare reports for executive committees.
• Analyze memoranda and submissions.
• Coordinate meetings and agendas.

Skills

SharePoint

MS PowerPoint

MS Excel

MS Office

MS Outlook

MS Word

Education

Bachelor's degree

Job description

Overview

Languages

French

Education

• Bachelor's degree

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Compile data to prepare documents
• Establish and coordinate administrative policies and procedures
• Prepare reports and other documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and coordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Manage events
• Type and proofread correspondence, forms and other documents

Experience and specialization

• SharePoint
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word

Area of work experience

• Business administration/management

Additional information

• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Accurate
• Dependability
• Excellent oral communication
• Initiative
• Organized
• Reliability
• Team player
• Hardworking
• Quick learner

Health benefits

• Disability benefits
• Health care plan

Financial benefits

• Life insurance
• Pension plan

Long term benefits

• Long-term care insurance

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)