Executive Assistant

Lemay; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading engineering firm in Montreal is seeking an Executive Assistant to support internal operations and executive leadership. The ideal candidate will be fluent in French and possess strong organizational skills, alongside 2 to 5 years of relevant experience in administrative roles. Responsibilities include managing calendars, organizing meetings, and facilitating communication within a dynamic team environment. This position offers competitive compensation and a flexible benefits program.

Benefits

Competitive compensation

Flexible group insurance program

3 weeks of vacation minimum

Gym access

Telemedicine platform

Social activities throughout the year

Qualifications

• 2 to 5 years of relevant experience in administrative support or coordination.
• Strong ability to manage multiple priorities.

Responsibilities

• Manage calendars, organize meetings, and prepare necessary documents.
• Serve as the main point of contact for internal and external communications.
• Support logistics for travel and internal events.

Skills

Organizational skills

Attention to detail

Team spirit

Autonomy

Fluency in French (oral and writing)

Education

College or university diploma in administration or office management

Tools

Microsoft 365 Suite (Outlook, Teams, Word, Excel, SharePoint)

Job description

Company Description

Founded by passionate consulting engineers who specialize in innovative building structure design, ELEMA has mastered an approach built on open communication and collaboration, both within our team and with our clients and construction industry partners.

With proven expertise across diverse projects, ELEMA leads the industry in bringing the most ambitious structural visions to life, working with concrete, steel, structural timber, aluminum, and structural glass.

Our transdisciplinary team is guided by one philosophy: masterfully responding to the architectural subtleties and inherent structural challenges of each project.

This approach enables us to provide our clients and partners with elegant, innovative, and optimized structural solutions that integrate exceptional quality at every project stage.

Job Description

The Executive Assistant role focuses on supporting internal operations and executive leadership. The person in this position will contribute to smooth communication, document management, and administrative organization in a dynamic and growing environment.

This role is based on collaboration with members of the executive team, project managers, and internal partners.

What you will accomplish with us

• Manage calendars, organize meetings, and prepare necessary documents
• Ensure follow-up on client files and administrative documents
• Participate in updating databases and managing documentation (SharePoint)
• Support logistics for travel and internal events
• Serve as the main point of contact for internal and external communications
• Collaborate on invoicing and payment tracking with the finance department
• Contribute to the continuous improvement of administrative processes

Qualifications

Education and Experience

• College or university diploma in administration or office management
• 2 to 5 years of relevant experience in administrative support or coordination
• Proficiency in Microsoft 365 suite (Outlook, Teams, Word, Excel, SharePoint)
• Strong organizational skills, attention to detail, and thoroughness
• Team spirit, autonomy, and ability to manage multiple priorities
• Fluent in French, both oral and writing

Additional Information

Why join our team?

• To actively participate in the evolution of an engineering firm that values innovation, rigour, and people.
• To evolve in a position that offers great latitude, diversity of mandates, and close collaboration with management.
• To contribute to concrete projects and truly make a difference daily.

What we offer

ELEMA considers the development and well-being of our team members to be absolute priorities. We therefore offer the following benefits:

• Stimulating large-scale projects.
• Competitive compensation.
• Flexible group insurance program (health and dental insurance).
• 3 weeks of vacation minimum.
• Office closure between Christmas and New Year.
• Social activities throughout the year.
• Gym access.
• Telemedicine platform.

Please note that only candidates whose application has been selected will be contacted for an interview.