Executive Assistant

Embark Student Corp.; Mississauga; On-site; CAD 70,000 - 85,000; Full time

Job summary

An educational organization is seeking an experienced Executive Assistant to support the President & CEO. The ideal candidate will have strong organizational and analytical skills, be able to manage correspondence and schedules effectively, and have over 5 years of experience in a corporate setting. Bilingualism is a plus. This full-time position includes a competitive salary range of $70,000 to $85,000 annually.

Qualifications

• Experience working with an executive team in a corporate environment.
• 5+ years of relevant experience.
• Eager to learn new applications and online platforms.

Responsibilities

• Manage schedules and executive correspondence.
• Prepare presentation materials and agendas for meetings.
• Coordinate CEO and executive team meetings.

Skills

Organizational skills

Analytical skills

Excellent written and spoken communication

Time management

Bilingualism

Education

High school diploma

University Degree (preferred)

Tools

Microsoft Office Suite

Microsoft Teams

Salesforce.com

OneDrive

Job description

Executive Assistant

Department: Executive

Employment Type: Full Time

Location: Head Office

Reporting To: President & CEO

Compensation: $70,000 - $85,000 / year

Description

We are looking for an experienced professional recognized for their initiative, ability to “manage up”, excellent organizational & analytical skills and ability to prioritize & multitask. You will be accountable for managing schedules and executive correspondence to ensure the effectiveness of the executive leadership team.

Challenges to be Met

• Apply appropriate due diligence ensuring accuracy in preparing and completing all required supporting documentation (reports, presentations, invoices, communications, tables, charts, files, packages for committee meetings, etc.).
• Manage CEO’s E-mails & calendars and execution of quality correspondence. Perform other administrative assignments as required.
• Professionally in managing correspondence, information, and all matters of confidentiality; report issues where appropriate.
• Coordinate CEO and Executive team meetings. As required, prepare presentation materials and agendas for the meetings. Ensure relevant information is assembled and prepared for meetings in a timely manner.
• Prepare expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval.
• Demonstrate a digital-forward and competitive approach to leveraging new technology to support the CEO and the Executive team as a whole.
• Execute and provide assistance with annual corporate initiatives, led by the CEO and key stakeholders.
• Lead and coordinate Sales, Marketing and Partnership event planning and execution including but not limited to obtaining quotes, preparing cost comparisons, securing and coordinating with vendors and attending events in-person
• Act as Chair to the Equity Diversity & Inclusion Committee and support initiatives within the Employee Engagement Committee

Who are we looking for:

• High school diploma with over 5 years of relevant experience. University Degree is preferred.
• Experience working with executive team in a corporate environment.
• Computer skills with programs including but not limited to: Microsoft Office Suite, Microsoft Teams, Salesforce.com, OneDrive, etc. Eager to learn new applications and online platforms.
• Ability to work independently and be flexible for effectively coordinating processes and information across related stakeholders.
• Perform tasks that involve different range of complexity with autonomy.
• A dynamic professional who is eager to learn and take initiative on upcoming tasks.
• Excellent interpersonal skills and strong written and spoken communication to interpret policies and apply standards to complete assignments in a fast‑changing environment.
• Excellent time management, ability to multitask and desire to learn fast and independently.
• Bilingualism would be an asset.