Executive Assistant

The Super Patch Company; Mississauga; On-site; CAD 80,000 - 120,000; Full time

Job summary

A private technology firm in Mississauga seeks an experienced Executive Assistant to support the CEO. The ideal candidate will have over 5 years of experience working with C-Suite executives, demonstrate excellent communication skills, and excel in a fast-paced environment. Key responsibilities include managing the CEO’s calendar, coordinating travel, and facilitating meetings. This role offers a full-time, permanent position with benefits including extended health care and paid vacation.

Benefits

Extended health care

Paid Vacation (15 Business Days)

Qualifications

• Must have served as full-time Executive Assistant to C-Suite for at least 5 years in North America.
• Comfortable in a fast-paced work environment.

Responsibilities

• Manage and maintain the CEO’s calendar.
• Coordinate travel for the CEO balancing cost and time.
• Conduct regular meetings with the CEO for upcoming engagements.
• Liaise with external event organizers.

Skills

Excellent written and verbal communication

Time-management and multi-tasking

Great attention to detail

Strong follow up and excellent team coordination skills

Proficient in Microsoft Office

Education

Bachelor's Degree

Job description

Position: Executive Assistant

Pay: CA$80,000.00-CA$120,000.00 per year

Forward resumes to:

Dino Lauretti

[e-mail]

Job description:

About the Company

This opportunity is for The Super Patch Company. We are a privately held technology company devoted to drug‑free wellness, optimal health and improved human performance. We develop innovative technologies to create wellness and performance products that allow people of all walks of life to enjoy an improved quality of life and achieve their true potential. The Super Patch brand is currently active in Canada, the US, the UK and Europe with ambitious plans to go fully global within a short span of time.

For further information about the company please check out our website www.superpatch.com

We are rapidly growing and looking for a professionally experienced and diligent Executive Assistant to the CEO. The right candidate will have many years of relevant experience reporting to C‑Suite, with robust ability to juggle multiple priorities and follow up with colleagues across multiple functions.

Responsibilities

• Manage and maintain the CEO’s calendar and ensure that the CEO is fully prepared for all meetings and engagements with relevant briefing notes.
• Manage CEO’s travel, balancing cost and time efficiency as well as processing expenses.
• Conduct regular meetings with the CEO to discuss upcoming engagements and invitations and all other requests for the CEO’s time. Taking notes. Responding to invites and making necessary arrangements.
• Schedule meetings between the CEO and their direct reports and the teams.
• Liaise with external event organizers and hold the administrative and organizational responsibilities related to external event calendar.
• Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
• Undertake desktop research as necessary to support the CEO’s preparation for meetings and presentations.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
• Handle confidential information; organize and maintain files.
• In the absence of the CEO, prepare correspondence on their behalf.
• Meet and greet CEO’s guests and ensure they are looked after.
• Answer and respond to phone calls, emails / messages on behalf of the CEO.

Skills & Qualifications

• Must have served as full‑time Executive Assistant to C‑Suite for at least 5 years in North America
• Excellent written and verbal communication
• Time‑management and multi‑tasking
• Great attention to detail
• Strong follow up and excellent team coordination skills
• Must be comfortable in a fast‑paced work environment
• Expert and proficient in computer applications such as Microsoft Office (PowerPoint, Outlook email, Excel, Word)

If you are a motivated professional looking to contribute to a dynamic team while supporting executive leadership, we encourage you to apply for this exciting opportunity.

Job Types: Full‑time, Permanent

Benefits

• Extended health care
• Paid Vacation (15 Business Days)

Schedule

• Monday to Friday
• On call
• Weekends as needed

Education

• Bachelor's Degree (required)

Experience

• Executive Assistance: 5 years (required)

Willingness to travel

• 25% (required)

Work Location

In office (Mississauga)