Executive Assistant

CareerArc; Markham; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading recruitment firm in York Region, Canada, is looking for a highly organized Executive Assistant to support senior leaders. In this on-site role, you will ensure smooth daily operations, manage priorities, and maintain professionalism. The ideal candidate has 5+ years of experience and strong organizational and communication skills. This position offers a range of benefits including medical, dental, and retirement plans.

Benefits

Medical benefits

Dental benefits

Vision benefits

Retirement savings plan

Short-term disability

Paid sick leave

Qualifications

• Minimum 5 years of experience in an administrative or executive assistant role.
• Strong attention to detail and exceptional organizational skills.
• Proficient in Excel, Word, PowerPoint, and related systems.
• Possession of an IR License is required.
• Excellent communication and time management skills.
• Ability to work independently while managing multiple deadlines.

Responsibilities

• Answer and direct phone calls with professionalism.
• Process trade instructions and open new accounts.
• Prepare detailed client applications.
• Manage complex calendars and schedule meetings.

Skills

Attention to detail

Exceptional organizational skills

Strong computer proficiency

Excellent communication skills

Time management skills

Ability to work independently

Tools

Excel

Word

PowerPoint

Job description

Overview

Executive Assistant — Work Arrangement: Onsite

Why Join Us?

We're looking for a highly organized and detail-oriented Executive Assistant to provide dedicated administrative support at the Group Head (GH) level within TD Bank Group. In this role, you'll be an essential partner to senior leaders — ensuring smooth daily operations, managing priorities, and maintaining professionalism in every interaction.

What You'll Be Doing

You'll be the go-to person for administrative coordination, communication, and operational excellence — supporting executives and their teams to help them stay focused on strategic goals.

Your responsibilities

• Answering and directing phone calls with professionalism and discretion
• Processing trade instructions and opening new accounts
• Preparing detailed client applications and updating information in internal systems
• Managing complex calendars, scheduling meetings, and coordinating logistics (facilities, materials, equipment, refreshments, etc.)

What You Bring to the Team

Must-Have Skills and Experience:

• Minimum 5 years of experience in an administrative or executive assistant role
• Attention to detail and exceptional organizational skills
• Strong computer proficiency — Excel, Word, PowerPoint, and related systems
• IR License
• Excellent communication and time management skills
• Ability to work independently, prioritize effectively, and manage multiple deadlines

Sound Like You?

If you're a proactive, reliable professional who enjoys supporting senior leaders and ensuring everything runs seamlessly, we'd love to hear from you. Join a team that values precision, collaboration, and excellence — apply today!

Benefits and About Kelly

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Trust the office staffing pioneer.

Finding the right job isn't always easy. Kelly® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs—so you could say we're pretty good at it!

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.