Executive Assistant

Collective Arts; Hamilton; On-site; CAD 55,000 - 75,000; Full time

Job summary

A dynamic brewery in Hamilton is seeking an Executive Assistant to support their CEO and Executive Leadership Team. This role involves managing schedules, supporting strategic initiatives, and requiring strong organizational skills. Candidates should have at least 3 years of experience in a fast-paced environment and proficiency in Microsoft Office and Google Workspace. They value creativity and an inclusive work culture, offering opportunities for growth.

Qualifications

• 3 years of experience supporting C-suite or senior executives in a fast-paced dynamic environment.
• Excellent written and verbal communication skills with the ability to synthesize information.
• Strong project management and organizational skills able to handle multiple priorities.

Responsibilities

• Manage the CEO's daily schedule and communications to ensure efficient use of time.
• Support strategic initiatives through project planning and execution.
• Prepare executive level reports and presentations.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Tools

Microsoft Office Suite

Google Workspace

Canva

Job description

Overview

At Collective Arts Brewing weve experienced a tremendous amount of growth as the direct result of increased efficiency and productivity. To continue on this trajectory we are searching for a highly organized proactive and business minded Executive Assistant to support our CEO and Executive Leadership Team (ELT). This role will play a key part in keeping our strategic initiatives moving forward managing our corporate scheduling executive communications and trademark administration. The ideal candidate will have proven experience in a business management role who thrives in fast moving creative environments and can act as both a strategic right hand and operational anchor to the CEO / ELT.

Responsibilities

• Manage the CEOs daily schedule priorities and communications to ensure the most efficient use of time.
• Support strategic initiatives through project planning through to execution and follow-up acting as the link across departments
• Work with the CEO / ELT to prepare executive level reports presentations and communications that capture insights track milestones and drive accountability.
• Maintain trademark databases and liaise with legal and internal partners on renewals and filings.
• Handle confidential information with discretion while maintaining professionalism and judgment.
• Anticipate executive needs and proactively identify opportunities to optimize time improve communication and strengthen processes.
• Partner with HR Finance and other senior leaders to support annual planning cycles performance reviews and other executive initiatives.
• Other duties as assigned

Time and priorities

• Executive Support & Coordination (40%): Working directly with the CEO to manage their calendar attend meetings and correspondence; prepare materials for internal and external meetings and support ELT meeting cadence and follow ups.
• Strategic Projects & Corporate Planning (30%): Support the execution of company-wide strategic projects helping translate top-level goals into actions tracking progress and ensuring alignment across departments.
• Corporate Scheduling & Annual Calendar (20%): Work with internal teams to manage the companys annual corporate calendar including but not limited to annual planning cycles offsites key events and milestone reviews ensuring consistency
• Administrative Operations & Governance (10%): Maintain trademark records and filings liaising with internal and external teams as needed to ensure compliance and brand protection. Work with the Finance team to manage provincial and state filings.

Qualifications

• 3 years of experience supporting C-suite or senior executives in a fast-paced dynamic environment. Previous CPG industry experience is preferred
• Proficiency in Microsoft Office Suite Canva Google Workspace and other software applications is a must have
• Strong project management and organizational skills able to handle multiple priorities while maintaining attention to detail.
• Excellent written and verbal communication skills with the ability to synthesize information for different audiences.
• Demonstrated success in building systems managing complex calendars and driving follow-up on action items.
• Discretion and sound judgment when managing sensitive company and personal information.
• An appreciation for creativity collaboration and a hands-on approach to getting things done.

Collective Arts is a grassroots brewery founded on creativity and community. We fuse the creativity of craft beverages with the inspired talents ofemerging artists and musicians from around the world. As Collective Arts grows so do the roles and responsibilities of our team look for all new hires to match our culture of creativity flexibility and we hire you at Collective Arts Brewing we hire for unlimited career opportunities Collective Arts invests in ensuring our teams are always challenged constantly learning fromeach other and are creatively contributing to our next big if you are energized by the idea of making a real difference as part of a winning team we want to hear from you.

We are an equal-opportunity affirmative action employer. We value and welcome diversity and arecommitted to creating an inclusive environment where all employees feel like they belong. To apply please submit your resume to with the subject of Executive Assistant. Also feel free to send anything else along that you think might help you stand out from the crowd.

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type :

Full-Time

Experience :

years

Vacancy :

1