Executive Assistant

Company 1; Halifax; On-site; CAD 49,000 - 82,000; Full time

Job summary

A leading financial services provider in Halifax, Nova Scotia, is seeking a highly skilled Executive Assistant to provide outstanding support to an AVP. The ideal candidate will have a Bachelor's degree, 2-5 years of experience, and strong organizational skills. Responsibilities include managing schedules, coordinating travel, and serving as a liaison. This full-time position offers a hybrid work arrangement and a competitive salary range of $49,125 to $81,875 CAD.

Benefits

Health and dental insurance

Mental health and wellness benefits

Generous paid time off program

Retirement savings plans

Qualifications

• 2-5 years of administrative assistant experience with some project management experience preferred.
• Proficiency in all MS Office applications and a proven ability to adapt to new technologies.
• Strong verbal and written communication skills for engaging with senior officers and representatives.
• Excellent organizational skills including meeting planning coordination priority setting and task management.
• Ability to navigate complex and sensitive situations with excellent judgment discretion empathy and a collaborative approach.

Responsibilities

• Provide advanced administrative support to AVP and VP level staff.
• Manage complex and frequently changing calendars and schedule meetings.
• Coordinate travel arrangements for foreign travel details.
• Serve as the office manager for staff and assist with departmental events.
• Communicate information between executives and internal/external contacts.
• Manage assigned projects and assist in crafting draft presentations.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Education

Bachelor's degree in administration, business or relevant field

Job description

Overview

The GWAM Retirement Operations team is looking for a highly skilled Executive Assistant (EA) to provide outstanding support to an AVP. In this role you will manage daily schedules coordinate meetings handle correspondence prepare reports and occasionally conduct research. We are seeking a candidate with strong organizational skills meticulous attention to detail and the ability to handle confidential information with discretion. As an Executive Assistant you will serve as a key liaison between executives, other EAs, staff and external contacts ensuring seamless communication and coordination. Join our team and contribute to the success of our dynamic operations environment.

Position Responsibilities

• Provide advanced administrative support to AVP and VP level staff relieving them of detailed tasks and taking initiative within established guidelines.
• Manage complex and frequently changing calendars schedule meetings prepare agendas and draft invites with additional context for attendees.
• Coordinate travel arrangements including handling foreign travel details such as entry papers and visas and complete expense reports.
• Serve as the office manager for staff assist with departmental events and perform other administrative duties like taking meeting minutes.
• Communicate information between executives and internal/external contacts prioritize meeting requests and handle urgent matters using judgment.
• Manage assigned projects to ensure timely completion assist in crafting draft presentations and act as a backup for other Executive Assistants maintaining agility as priorities shift.

Qualifications

• Bachelors degree in administration business or a relevant field.
• 2-5 years of administrative assistant experience with some project management experience preferred.
• Proficiency in all MS Office applications and a proven ability to adapt to new technologies.
• Strong verbal and written communication skills for engaging with senior officers and representatives.
• Excellent organizational skills including meeting planning coordination priority setting and task management.
• Ability to navigate complex and sensitive situations with excellent judgment discretion empathy and a collaborative approach.

When you join our team

Well empower you to learn and grow the career you want.

Well recognize and support you in a flexible environment where well-being and inclusion are more than just words.

As part of our global team well support you in shaping the future you want to see.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider helping people make their decisions easier and lives better. To learn more about us visit is an Equal Opportunity Employer

At Manulife / John Hancock we embrace our diversity. We strive to attract develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment retention advancement and compensation and we administer all of our practices and programs without discrimination on the basis of race ancestry place of origin colour ethnic origin citizenship religion or religious beliefs creed sex (including pregnancy and pregnancy-related conditions) sexual orientation genetic characteristics veteran status gender identity gender expression age marital status family status disability or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife / John Hancock policies. To request a reasonable accommodation in the application process contact .

Location and Compensation

Referenced Salary Location

Halifax Nova Scotia

Working Arrangement

Hybrid

Salary range is expected to be between

$49,125.00 CAD - $81,875.00 CAD

If you are applying for this role outside of the primary location please contact for the salary range for your location. The actual salary will vary depending on local market conditions geography and relevant job-related factors such as knowledge skills qualifications experience and education / training. Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance.

Benefits

Manulife offers eligible employees a wide array of customizable benefits including health dental mental health vision short- and long-term disability life and AD&D insurance coverage adoption / surrogacy and wellness benefits and employee / family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays vacation personal and sick days and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S. please contact for more information about U.S.-specific paid time off provisions.

Key Skills

Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft Powerpoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite

Employment Type: Full-Time

Experience: years

Vacancy: 1