Executive Assistant

Universal Realty Group; Halifax; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading property management company is seeking an Executive Assistant to manage day-to-day administrative tasks for the CEO. The ideal candidate will have over 5 years of experience, exceptional organizational skills, and the ability to work discreetly in a fast-paced environment. We offer competitive benefits and a vibrant workplace culture promoting career growth.

Benefits

Dental care

Vision care

Extended health care

Paid time off

Wellness program

On-site parking

Employee events

Qualifications

• 5+ years of experience supporting executive leaders as an Executive Assistant or similar role.
• Strong attention to detail and high level of discretion.
• Ability to deliver results in a fast-paced environment.

Responsibilities

• Support CEO with advanced-level administrative work.
• Handle executive's schedule and travel arrangements.
• Track action items and ensure deadlines are met.
• Manage facilities for the department.

Skills

Attention to detail

Discretion and professionalism

Proficiency with Microsoft Office Suite

Organizational and time-management skills

Multitasking ability

Education

Master of Business Administration (MBA)

Bachelor of Design (BDes)

Tools

Google Workspace

Job description

Universal Realty Group is a leading property management company in Halifax, known for quality apartments in great locations, top-tier commercial leasing services and the landmark Lord Nelson Hotel & Suites.

We are currently seeking a qualified Executive Assistant to join our team. The EA will serve as a trusted partner, managing day-to-day administrative tasks, optimizing executive productivity, and ensuring seamless communication across the organization. This role requires discretion, exceptional organizational skills, and the ability to anticipate needs in a fast-paced environment.

Universal Realty Group fosters a vibrant workplace culture that thrives on teamwork, employee growth, and supportive management. We take great pride in providing exceptional opportunities for career growth at every level within our organization are committed to hiring ambitious and dedicated candidates who are eager to grow with us.

WE OFFER

• Dental care
• Vision care
• Extended health care
• Paid time off
• Wellness program
• On-site parking
• Employee events
• And more!

RESPONSIBILITIES

• Support CEO by performing advanced-level administrative work of complex nature including planning, coordinating, prioritizing, and producing work that requires a high level of discretion and confidentiality.
• Handle executive's schedule, arranging appointments, travel, meetings, conference calls, etc.
• Execute special or continuous research and data analysis tasks. Analyze problems, resolve approach, compile, and analyze data and prepare reports and recommendations.
• Coordinate activities between departments and outside parties. Contact company personnel at all organizational levels to assemble information for supported leader's and organizations.
• Communicate on behalf of executive, be able to determine most appropriate method of communication by assessing situation and applying judgement.
• Manages facilities for the department including seating and space requirements and works with facilities to plan for changes.
• Track action items, follow up on deliverables, and ensure deadlines are met.
• Handle confidential information with integrity and discretion.
• Assist with special projects and initiatives as directed.

QUALIFICATIONS

• 5+ years’ experience of supporting executive leaders as an Executive Assistant, Administrative Assistant or similar role.
• Strong attention to detail.
• High level of discretion and professionalism.
• Proficiency with Microsoft Office Suite, Google Workspace, and/or other productivity tools.
• Strong organizational and time-management skills; ability to prioritize and multitask effectively.
• Master of Business Administration (MBA), Master of Finance (MFA), Bachelor of Design (BDes), CIDA accreditation or a similar degree will be an asset.
• The ability to deliver results in a fast-paced, ambiguous environment.
• Legally authorized to work in Canada.

Universal Realty Group recognizes our employees as essential to our success and value diverse skills. From frontline staff to management, we offer excellent opportunities for career growth, as well as employer-provided medical benefits and other incentives. We are looking for new talent to join our dynamic team that is setting the standard of excellence in the property management field.