Executive Assistant

GeoVerra; Edmonton; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading geomatics consulting firm in Canada seeks an experienced Executive Assistant to support the CEO and Executive Team. The role involves managing complex workflows, facilitating high-level meetings, and preparing executive reports. Ideal candidates will have over 5 years of experience in a similar role, preferably within the geomatics or engineering sectors. A comprehensive benefits package is offered, including competitive compensation and professional development opportunities.

Benefits

Comprehensive benefit package

Competitive compensation

Growth and advancement opportunities

Paid professional dues

Qualifications

• 5+ years of experience providing executive-level support to senior leadership.
• Prior experience in geomatics, engineering, or consulting industries preferred.
• Ability to thrive in a fast-paced, technically driven environment.

Responsibilities

• Serve as the primary point of contact for the CEO and Executive Team.
• Provide comprehensive administrative support, including calendar management.
• Coordinate high-level meetings and prepare executive-level reports.

Skills

Organizational skills

Verbal communication

Written communication

Attention to detail

Flexibility

Problem-solving

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Project management tools

AI tools

Job description

What the position entails:

The Executive Assistant reports directly to the CEO, with the primary focus on providing high-level, comprehensive support to the CEO and Executive Team. This role is critical in facilitating strategic coordination across daily operations and long-term initiatives.

The position requires exceptional commitment to confidentiality, meticulous attention to detail, and the ability to thrive in a dynamic and evolving environment.

The Executive Assistant must demonstrate flexibility, sound judgment, and excellent communication skills while managing complex workflows, competing priorities, and sensitive information.

What you will do:

• Serve as the primary point of contact and trusted liaison for the CEO, ensuring seamless communication and coordination across the Leadership Team and key stakeholders.
• Provide strategic and comprehensive administrative support to the Executive Team, including calendar management, travel arrangements, and prioritization of commitments.
• Coordinate and facilitate high-level internal and external meetings, including scheduling, agenda development, briefing materials, and follow-up actions.
• Prepare and review executive-level reports, presentations, and documentation for board meetings, strategic initiatives, and organizational projects.
• Support the CEO in monitoring progress on key strategic initiatives, tracking deliverables, and ensuring alignment with organizational priorities.
• Maintain the highest level of confidentiality and discretion in handling sensitive information and executive communications.
• Assist in planning and executing special projects, organizational events, and leadership offsites, ensuring flawless delivery and attention to detail.
• Proactively identify, address, and resolve operational challenges, ensuring seamless execution of priorities and smooth functioning for the CEO and Executive Leadership Team.
• Assist the CEO in coordinating and reviewing company-wide communications in collaboration with the Marketing and Communications team, including preparing town halls, drafting organizational announcements, and ensuring consistency in messaging across the company.
• Support the CEO and Executive Leadership Team by gathering, reviewing, and organizing key business data and metrics for executive reports, presentations, and company updates, ensuring accuracy and clarity in collaboration with relevant departments.

What you will do:

• Bachelor’s degree in business administration, Management, Communications, or a related field is preferred.
• Minimum of 5 years of experience providing executive-level support to C-suite or senior leadership, with a proven track record of managing complex workflows and high-level administrative responsibilities.
• Prior experience in or familiarity with the geomatics, engineering, or consulting industries is strongly preferred.
• Deep understanding of, or prior experience within, the geomatics, engineering, or professional services industry is highly advantageous, enabling the Executive Assistant to anticipate business needs, support strategic priorities, and effectively liaise with technical corporate and operational teams.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proven ability to succeed in a fast-paced, technically driven environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, copilot) with the ability to create executive-level reports and presentations; familiarity with project management tools is considered an asset.
• Advanced proficiency in leveraging AI tools to support strategies, implementations, and workflow optimization for enhanced efficiency.
• High level of discretion and confidentiality in handling sensitive information.
• Proven ability to handle multiple priorities with discretion and a high degree of professionalism.
• Strong problem-solving skills and the ability to work independently.

What we offer

• Comprehensive benefit package including Health, Dental and Health Spending Account coverage, vacation, wellness days, and RRSP matching contributions.
• Competitive Compensation
• Tools and services to support your mental wellness
• Work-life balance
• Growth and advancement opportunities
• Paid professional dues.
• Continuing education and professional development.

As an equal opportunity employer, GeoVerra is dedicated to providing a fair and equitable recruitment and selection process. We welcome and encourage applications from all qualified individuals, irrespective of abilities and background.

We also recognize that the hiring process should be accessible to everyone. If you require any accommodations at any stage of the recruitment process, please don’t hesitate to reach out to a member of our talent attraction team at [e-mail]. This includes any support you may need during virtual interviews or throughout the hiring journey.

All accommodation requests will be handled with confidentiality and respect.