EXECUTIVE ASSISTANT

NPAworldwide; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A reputable organization in Edmonton is seeking an experienced Executive Assistant to support the President. The ideal candidate will have over 10 years of experience, strong communication and organizational skills, and the ability to handle confidential information. Responsibilities include managing schedules, coordinating meetings, and providing high-level administrative support. Interested applicants are encouraged to apply promptly.

Qualifications

• 10+ years Executive Assistant experience.
• Must be able to work independently and make sound decisions.
• Strong sense of urgency and ability to drive deadlines.

Responsibilities

• Manage the President’s time, tasks, and schedule.
• Prepare agendas, notices, and minutes for meetings.
• Coordinate and organize confidential administrative functions.

Skills

Communication skills

Organizational skills

Interpersonal abilities

Time management

Proactive attitude

Discretion

Detail oriented

Research skills

Multi-tasking

Written communication

Verbal communication

Tools

Google Workspace

Outlook

Job description

We are currently looking to hire an EXECUTIVE ASSISTANT to the President for our Central Edmonton, Alberta based client.

JOB DESCRIPTION

This position requires outstanding communication and interpersonal abilities, a strong work and service ethic, and excellent organizational and networking skills. The Executive Assistant is responsible for effectively and efficiently managing the President’s time, tasks, budget, and schedule, appropriately preparing the President for all meetings, and acting on behalf of the President. A successful assistant will develop strong knowledge of and relations with all individuals in the company. The Executive Assistant is responsible for timely and responsive management of Executive Office communications discerning priorities and organizing for effective information management and retrieval.

Reporting to the President, the Executive Assistant is responsible for providing high-level, confidential administrative support. Duties are administrative and project-based including:

• Scheduling meetings, handling information requests, preparing reports and correspondence.
• This position is privy to confidential information and as such, requires diplomacy and discretion in addition to flexibility in their daily work routine.
• You will perform confidential administrative functions; prepare agendas, notices, attend meetings and prepare minutes for meetings.
• Perform administrative functions, including preparing reports, monitoring due dates, record-keeping and filing.
• Provide accurate word-processing support by composing and / or editing a variety of documents. This includes many highly confidential correspondence, contracts and proposals.
• Exercise mature judgment and knowledge of the organization to balance business priorities, individual team needs, the President’s style and company policy.
• Assist with organizing meetings and / or special events.
• Develop and maintain well organized filing system that permits easy reference and rapid retrieval of information.
• Special organizational and research projects as directed.
• Remain aware and coordinate scheduling using Outlook.
• Promptly screen and distribute incoming email, responding where appropriate.
• Conduct research and compile data as required.
• Perform additional functions as directed or assumed on personal initiative.

Executive Administrative Assistance

QUALIFICATIONS

• Executive level candidate – senior experience
• Residential construction and rental real estate experience is a definite asset.
• Expert knowledge of Google Workspace, including Docs, Sheets, Slides and Google Drive.
• Extremely organized and detail oriented.
• Professional and mature demeanor; able to work with a variety of personality types.
• Strong sense of urgency.
• Proactive and able to foresee needs.
• Timely and able to complete tasks quickly; must be able to multi-task.
• Extremely resourceful.
• Able to work independently and make sound decisions.
• High energy, positive, outgoing.
• Superior integrity with the ability to handle and process confidential and sensitive information.
• Must be able to drive deadlines.
• Strong written and verbal communication skills.
• Very punctual, regular attendance.
• Must be able to work under pressure.
• 10+ years Executive Assistant experience.
• 10+ years of high level partnering with Executives.
• Qualified and interested applicants are encouraged to apply today in confidence by sending your resume as a MS Document
• ONLY QUALIFIED CANDIDATES WILL BE CONTACTED