Executive Assistant

KINGSTON ROSS PASNAK LLP

Edmonton

Hybrid

CAD 60,000 - 80,000

Full time

6 hours ago

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Benefits offered by this job

Above market salary and annual bonuses

Three weeks' vacation

100% employer match on medical and d d

Health spending account

On-site fitness center

Tuition reimbursement

Flexible and remote working model

Job summary

Kingston Ross Pasnak LLP, Alberta's largest local independent accounting firm, is seeking an Executive Assistant to join the Administration Team in Edmonton. You will support one or more Partners, manage confidential records, and coordinate communications with clients and suppliers.

The role requires meticulous attention to detail, ability to learn quickly, and the capability to work independently and with a team.

Qualifications

2–5 years of administrative experience supporting Partners or C‑Suite executives.
Diploma in Office Administration, Accounting or Legal Assistance is an asset.
Experience with accounting software such as CaseWare and Tax Prep is an asset.
Public practice experience is an asset.

Responsibilities

Provide full administrative support to one or more Partners or Principals.
Maintain confidential client records (printing, scanning, filing, archiving).
Communicate with clients via email, phone and in person; respond to inquiries.
Arrange conferences, meetings, appointments and room bookings.
Prepare invoices and administrative reports for signature; client account set ups; mail and couriers.
Ensure client deliverables are proofread and properly formatted before sending.

Education

Diploma in Office Administration, Accounting or Legal Assistance

Tools

CaseWare

Tax Prep

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Kingston Ross Pasnak LLP is the largest local, independent, full-service accounting firm in Alberta. But that doesn't mean we're only about spreadsheets and number crunching. When we come to work daily, we are driven by a desire to be creative and continually open to new possibilities. This includes building strong relationships with all the people we serve - our clients, our team members and our community. What matters most to us is staying connected, versatile and accessible. These are the qualities that allow us to make a real difference in people's lives and empower them to reach their full potential.

We are an exceptional company - we embrace making small investments, learning from failures quickly, and growing stronger together. We seek inventive problem-solvers who prioritize customers to uncover victories across diverse sectors.

We don't hire for compatibility; we hire for contribution. We search for candidates who embody our core values: Advancement, Accountability, Empathy, Intention, Openness, and Uniqueness. If you're enthusiastic about KRP, flourish in a dynamic setting, and aspire to collaborate with a brilliant, diverse team, we'd love to hear from you!

As an Executive Assistant you will be a vital member of the Administration Team, reporting to the Director of People Operations and Partners. You will be responsible for taking initiative and ownership in facilitating successful administrative practices as directed by the Partners. You are a detail-oriented, curious individual who can quickly learn and work with minimal supervision.

Your Scope:

Provide full administrative support to one or more Partners or Principals.
Track and maintain confidential client records - printing, scanning, filing and electronic
archiving.
Correspond directly with clients via email and virtual platforms, over the phone and in-
person and respond to a variety of inquiries.
Arrange conference calls, meetings, appointments and room bookings.
Prepare invoices, various administrative reports for signature, client account set-ups, mail, and couriers.
Prepare and track various professional correspondence, both manually and electronically.
Ensure final client deliverables are proofread and properly formatted before being sent.
Communication with all Firm members and senior leadership, clients and third-party vendors.

Your Qualifications:

Two to five years of administrative experience working with Partners of C-Suite executives.
A diploma in Office Administration, Accounting or Legal Assistance would be an asset.
Knowledge and experience working in accounting software such as CaseWare and Tax Prep
would be an asset.
Previous experience in a public practice environment would be an asset.
Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
Ability to navigate a high-paced professional services environment
An ability to follow direction effectively and work well independently and within a team.
Keen attention to detail.
Excellent verbal and written communication skills, and a high aptitude for providing
exceptional customer service.
A total rewards package, including above market salary and annual bonuses
Three weeks' vacation and Winter Holiday Office Closure (starting base)
100% employer match on medical and dental benefits
Health spending account
On-site fitness center
Tuition reimbursement and professional development
A flexible and remote working model
A unique opportunity to build, grow, and leave your impact on a local firm

First Nations Acknowledgment

As this role is based in Edmonton, Alberta, KRP wishes to recognize that we are on the traditional lands known as Treaty 6 Territory, and that the City of Edmonton and all its inhabitants are beneficiaries of this peace and friendship treaty. Treaty 6 encompasses the traditional territories of numerous western Canadian First Nations, including Cree, Dene, Stoney Nakota Sioux, Saulteaux, and Ojibwe.

KRP is an equal opportunity employer dedicated to fostering a psychologically safe, diverse, and inclusive environment, where all team members have a sense of belonging. We encourage qualified applicants of all backgrounds, including ethnicity, religion, disability status, gender identity, sexual orientation, family status, age, nationality, and education levels, to apply. If you are contacted for an interview and require accommodations during the interview process, please let us know.

We Seek High Performers Who:

Embody our core values
Have a thirst for knowledge
Are intrinsically motivated
Desire to learn new skills
Treat others with respect
Want to work with the best

Our Culture:

KRP is home to a talented team of professionals. Our skills are diverse, but we all have one thing in common - a commitment to delivering the best solutions and services possible for our clients.

You’ll be immersed in a cooperative company culture that values diligent work, accomplishing tasks, and relishing group socials throughout the year. You’ll enjoy flexibility in your work location, schedule, vacation time, and attire. While we expect dedication, we also appreciate the importance of maintaining a healthy work/life balance.

Our Values:

Accountability