Executive Assistant

MacDonald Search Group; Eastern Ontario; On-site; CAD 60,000 - 75,000; Full time

Job summary

A recruitment agency is seeking a first-class Executive Assistant to support executive leadership in Kingston, Ontario. The successful candidate will manage calendars, prepare communications, coordinate travel, and support meetings. Ideal applicants will have over 5 years of experience in dynamic environments, strong organizational skills, and excellent communication abilities.

Qualifications

• 5+ years of experience supporting senior executives in a dynamic, fast-paced environment.
• Strong ability to manage multiple priorities effectively.
• Experience coordinating travel, events, and executive communications.

Responsibilities

• Manage executive calendars, meetings, and communications with professionalism.
• Prepare correspondence, reports, and presentations on behalf of leadership.
• Coordinate complex travel arrangements and logistics.
• Act as a liaison between executives, staff, and external partners.
• Support planning and execution of meetings and corporate functions.
• Handle confidential and time-sensitive matters with sound judgment.

Skills

Organizational skills

Communication skills

Interpersonal skills

Emotional intelligence

Education

Post-secondary education in business administration or related field

Job description

Overview

Executive Assistant – Owner & COO

MacDonald Search Group has been asked by our construction development client to find a first-class Executive Assistant to support their Owner and COO in Kingston, Ontario. The primary responsibility of this role will be to provide high-level administrative and operational support to executive leadership—ensuring priorities are managed efficiently, communication flows seamlessly, and the organization runs smoothly day to day.

Responsibilities

• Manage executive calendars, meetings, and communications with a high degree of professionalism and discretion.
• Prepare correspondence, reports, and presentations, often on behalf of senior leadership.
• Coordinate complex travel arrangements, itineraries, and logistics for both business and personal needs.
• Act as a liaison between executives, staff, and external partners to ensure alignment and follow-through.
• Support planning and execution of meetings, corporate functions, and special projects.
• Handle confidential and time-sensitive matters with sound judgment and integrity.

Qualifications

• 5+ years of experience supporting senior executives in a dynamic, fast-paced environment.
• Strong organizational skills and proven ability to manage multiple priorities effectively.
• Excellent communication and interpersonal skills with a service-oriented approach.
• Experience coordinating travel, events, and executive communications.
• High level of discretion, professionalism, and emotional intelligence.
• Post-secondary education in business administration or related field preferred.

If this sounds like a role where you could excel, please apply. MacDonald Search Group works with our clients to build diverse, high-performing teams reflective of the Canadian employment landscape. Our EDI policy can be found on our website. Thank you for your interest.