Executive Assistant

The Free Methodist Church in Canada; Canada; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A Canadian non-profit organization is seeking an Executive Assistant to the Senior Director of Finance & Operations. This vital role includes managing calendars, coordinating meetings, and arranging travel, supporting the mission of the organization in a fast-paced environment. The ideal candidate is highly organized and possesses strong interpersonal skills. This is a full-time hybrid position based in Etobicoke.

Qualifications

• Highly organized professional with excellent communication skills.
• Experience in administrative support and project management is a plus.

Responsibilities

• Manage and optimize the SDFO’s calendar and schedule.
• Coordinate internal and external meetings while preparing agendas and taking minutes.
• Arrange all aspects of domestic and international travel.

Skills

Organizational skills

Interpersonal skills

Calendar management

Meeting coordination

Travel coordination

Job description

Position Description Executive Assistant to the Senior Director of Finance & Operations

Location : 5 International Drive, Etobicoke (Hybrid – 3 days in the office)

Full-Time : 35 hours / week

Application Deadline : August 23

Are you a highly organized professional with a heart for ministry and a knack for keeping things running smoothly?

The Free Methodist Church in Canada is seeking an exceptional Executive Assistant to support our Senior Director of Finance & Operations (SDFO). This role offers the opportunity to contribute meaningfully to our mission by providing top-tier administrative, operational, and project support in a fast-paced, ministry-driven environment.

About The Free Methodist Church in Canada

The Free Methodist Church in Canada (FMCIC) is a movement of healthy churches committed to making more and better disciples across Canada and around the world. We are rooted in the Wesleyan tradition, focused on transformational leadership, church health, and Christ-centered mission. Our team works collaboratively to support local congregations and leaders, empowering them to thrive in their unique contexts.

About the Role

The Executive Assistant serves as a key partner to the SDFO—ensuring priorities are managed, meetings are streamlined, and projects stay on track. With a proactive mindset and excellent interpersonal skills, you’ll play a vital role in advancing the work of our Operations Department and the broader FMCIC organization.

What You’ll Do

• Calendar & Meeting Management
  • Manage and optimize the SDFO’s calendar and schedule
  • Coordinate internal and external meetings, prepare agendas, record minutes, and follow up on action items
  • Act as a key liaison and gatekeeper, anticipating needs and staying steps ahead
• Travel & Expense Coordination
  • Arrange all aspects of domestic and international travel
  • Create detailed itineraries and ensure expenses are tracked and submitted accurately