Executive Assistant

MDA; Canada; On-site; CAD 75,000 - 90,000; Full time

Job summary

A leading space technology firm in Canada is looking for an Executive Assistant to provide exceptional administrative support to its Executive Leadership Team in Ottawa. The ideal candidate should have at least 8 years of experience in a similar role, with strong organizational, communication, and customer relation skills. Responsibilities include managing schedules, travel logistics, and ensuring professionalism in handling confidential information. The position offers a competitive salary ranging from $75,000 to $90,000 annually, based on qualifications and experience.

Benefits

Comprehensive health care plans

Dental and vision benefits

Disability income protection

Life insurance

Group retirement savings plans

Employee assistance program

Qualifications

• Minimum of eight years' experience in an Executive Assistant position.
• Exceptional knowledge of Microsoft Office Suite.
• Ability to prioritize work independently with minimal supervision.

Responsibilities

• Manage scheduling, mail, email, and phone calls.
• Provide administrative support to the Executive Leadership Team.
• Coordinate complex scheduling and manage information flow.

Skills

Analytical skills

Problem-solving

Customer relations

Communication skills

Organizational skills

Time management

Microsoft Office Suite

Discretion

Written English proficiency

Bilingual (French)

Job description

Overview

Building the space between proven and possible, MDA Space (TSX:MDA) is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a 55-year+ story of world firsts and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. The MDA Space team of more than 3,800 space experts in Canada, the US and the UK has the knowledge and know-how to turn an audacious customer vision into an achievable mission – bringing to bear a one-of-a-kind mix of experience, engineering excellence and wide-eyed wonder that’s been in our DNA since day one. For those who dream big and push boundaries on the ground and in the stars to change the world for the better, we’ll take you there.

The Role

The Role:

We are seeking a professional Executive Assistant with excellent customer relations and communication skills, who can provide exceptional administrative support to a team of Executives in our Ottawa office. The successful candidate must be highly organized and able to multi-task and meet tight deadlines.

Responsibilities

• Manage scheduling, mail, email, phone calls, client management, and other company logistics
• Provide administrative support to the teams that support the Executive Leadership Team
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Office management including greeting visitors
• Manage travel logistics and activities, including accommodation and transportation
• Coordinate Executive Team Travel and Expense submission in accordance with company policies and procedures, provide travel booking support and expense submittal support, reconcile AMEX statement with receipts.
• Work effectively with other team members at our other sites, sharing information and coordinating tasks to ensure smooth and consistent operations
• Maintain professionalism and strict confidentiality with all materials

Job Requirements / Experience

• Minimum of eight (8) years' work experience in an Executive Assistant position or similar role, ideally supporting senior executives.
• Requires strong analytical skills, problem-solving and fact-finding capabilities.
• Exceptional knowledge of Microsoft Office Suite (Outlook, Excel, Word, Powerpoint) and other relevant software
• Superior typing skills, fluent use of written English with a good working knowledge of composition, grammar and punctuation and a keen eye for detail.
• Exceptional organizational and time management skills with a clear sense of urgency and follow-up
• Anticipate needs and exercise judgement in making decisions within the scope of authority with the ability to prioritize work independently with minimum supervision and guidance.
• Flexible team player, willing to adapt to changing priorities and work effectively in a fast-paced environment.
• Coordination of support and collaboration with the other Assistants.
• Be professional at all times and maintain discretion in managing sensitive or confidential information
• French an asset

Comments / Special Considerations

Successful candidates must obtain and hold security clearance at the reliability status level, and pass security assessment for the Controlled Goods Program (CGP) and ITAR.

Benefits

MDA Space offers competitive compensation and benefits to its employees at all of its locations. As a member of the MDA Space team, you and your eligible dependents can enroll in a benefits plan that provides a comprehensive level of protection through competitive health care, including: health care plans supplemental and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans and an employee assistance program and to their family.

Equal Opportunity

MDA Space is an equal opportunity employer with a strong focus on diversity and inclusion. We are committed to treating all employees and candidates with respect and dignity. If you require assistance or a reasonable accommodation due to a disability during the application or recruitment process, please let us know.

The compensation range for this position is $75,000-90,000 annually. The specific compensation offered will be based on the qualifications and experience of the successful candidate.