Executive Assistant

ATS Automation; Cambridge; On-site; CAD 60,000 - 80,000; Full time

Job summary

A global automation solutions provider based in Cambridge is seeking an Executive Assistant to support the President. The ideal candidate will have over 5 years of experience in high-level admin tasks, manage schedules, handle correspondence, and oversee project deliverables. Strong proficiency in MS Office is required, alongside excellent communication and organizational skills. ATS Automation offers competitive benefits and supports employee growth.

Benefits

Flexible work schedules

Employee events

Free coffee beverages

Safety shoe programs

Tuition reimbursement programs

Qualifications

• 5+ years of experience in high-level administrative position, human resources, or project management/operations.
• Highly proficient in MS Office suite, especially Word, Excel, PowerPoint, and SharePoint.

Responsibilities

• Manage complex schedules and coordinate meetings for the President.
• Organize travel and prepare travel expenses.
• Handle confidential information with discretion.

Skills

Time management

Interpersonal skills

Communication skills

Project management

Problem-solving

Tools

MS Office

Job description

Major Duties

The Executive Assistant to the President will be a detail-oriented and assertive professional with a can-do attitude and outstanding organizational skills. The ideal candidate will be responsible for managing complex schedules, coordinating meetings, handling correspondence, cultivating relationships with external & internal stakeholders, overseeing project deliverables and performing various administrative tasks related to travel & cost management and successful operation of the President's office.

The Executive Assistant coordinates and supports the initiatives of the Senior Leadership Team including managing and tracking projects, planning events and adjusting the flow of work to ensure efficiency and performance across organizational functions.

Specific Responsibilities

• Facilitating cross-channel feedback from internal stakeholders to management and executive teams;
• Working with functional and site leaders to learn departmental needs and goals;
• Observing, reviewing and analyzing processes to identify inefficiencies and areas where improvements could be made;
• Designing and maintaining clear operational guides and cadence to ensure consistency of operations;
• Collaborating with management and executives to set and execute on functional and organization-wide goals;
• Manage President and Segment calendars, organize segment meetings, and prepare minutes;
• Organize travel, prepare and check travel expenses for the President;
• Handle confidential and sensitive information with discretion.

Qualifications

• 5 + years of experience in high-level administrative position, human resources or project management/operations;
• Highly proficient in MS Office suite, in particular: Word, Excel, Power Point and Sharepoint

Skills and Competencies

• Good time management, prioritization and multitasking abilities
• Excellent interpersonal skills to build strong relationships with colleagues
• Effective communication, including speaking, writing and active listening
• Able to give and receive feedback and constructive criticism from a variety of channels
• Proven strategic planning and problem-solving skills
• Methodical about analyzing processes and systems to fully understand their functions
• Proactive research skills used in seeking out opportunities to advance and improve the organization
• Strong project management skills
• Collaboration and teamwork skills
• Leadership skills, like motivation, goal-setting and monitoring progress
• Comfortable in a high-pressure environment

Join our globally growing team at ATS Industrial Automation where we create complex automation solutions at the highest level that sustainably impact lives around the world.

At ATS, a publicly traded global company with a proud 40-year history, we help drive the future with our factory-wide automation solutions. At ATS Industrial Automation, what we do matters - both to our customers and to their customers. With 600 skilled employees around the world, we design, build and service mission-critical automated assembly and test solutions for mobility, nuclear and specialty automation.

Join our ATS Industrial Automation Team because

• We VALUE our People: The foundation of a great company is having the best team which is why we continuously work to develop, engage, empower, and energize our people.
• We’ve got GREAT Work Perks: We provide a variety of perks to our employees. Make sure you ask more about our flexible work schedules, employee events, free coffee beverages, employee referral program and safety shoe programs.
• We offer COMPETITIVE Total Rewards: Competitive starting salaries, overtime pay eligibility, paid vacation, company paid short- and long-term disability and life insurance, comprehensive health benefits, 401K matching program, Employee Incentive Bonus program and optional Employee Share Purchase Program.
• We support internal GROWTH & DEVELOPMENT: ATS Automation offers endless opportunities for professional growth and development, including tuition reimbursement programs and our commitment to promoting from within.