Executive Assistant

Klopp Richards & Associates; Calgary; On-site; CAD 50,000 - 75,000; Full time

Job summary

A professional services firm in Calgary is seeking an experienced Executive Assistant to provide administrative support to senior executives. The ideal candidate will manage schedules, prepare materials, and communicate effectively on behalf of executives. Strong organizational skills and proficiency in Microsoft Office are essential for success in this dynamic environment. This role offers a collaborative atmosphere and the opportunity to help leaders achieve their goals.

Qualifications

• Proven experience as an Executive Assistant supporting senior leaders.
• Ability to manage multiple priorities in a dynamic environment.
• Strong attention to detail and organizational skills.

Responsibilities

• Manage complex calendars and coordinate meetings for senior executives.
• Prepare executives for meetings, including materials and logistics.
• Respond to emails and document requests on behalf of executives.
• Draft correspondence, presentations, and meeting summaries.
• Support special projects and assist with administrative coordination.

Skills

Proactive

Highly organized

Excellent written communication

Excellent verbal communication

Strong organizational skills

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Executive Assistant

We’re hiring on behalf of our client for an experienced Executive Assistant to provide top-level administrative support to senior executives. The ideal candidate is proactive, highly organized, and comfortable managing multiple priorities in a dynamic, fast-paced environment.

In this role, you’ll be a trusted partner to the executive team — managing schedules, coordinating meetings, preparing materials, and handling communication on their behalf.

Responsibilities

• Manage complex calendars and coordinate meetings for senior executives
• Prepare executives for meetings, including materials, logistics, and briefing notes
• Respond to emails and document requests on behalf of executives
• Draft correspondence, presentations, and meeting summaries
• Support special projects and assist with administrative coordination as needed

Qualifications

• Bachelor’s degree or equivalent experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Proven experience as an Executive Assistant supporting senior leaders and managing multiple priorities
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment

If you’re a detail-oriented professional who thrives in a collaborative environment and enjoys helping leaders succeed, we’d love to connect.

Apply now or reach out directly to learn more about this exciting opportunity with our client. All applications will be handled with the utmost confidentiality.