Executive Assistant

WalterFedy; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A dynamic design and construction collective in Calgary is seeking an Executive Assistant to provide high-level support. The ideal candidate will have strong organizational and communication skills, proficient in Microsoft Office, and a passion for professionalism. This role involves managing calendars, arranging meetings, and facilitating administrative tasks to enhance leadership effectiveness. Join us to make a meaningful impact in a vibrant team environment.

Qualifications

• Significant executive support experience.
• Ability to complete a high volume of tasks with little guidance.
• High degree of professionalism in handling diverse groups of people.

Responsibilities

• Arrange logistics for key meetings and events.
• Provide sophisticated calendar management for Business Unit Leaders.
• Complete a variety of administrative tasks to facilitate leadership.

Skills

Exceptional organizational skills

Strong communication skills

Problem-solving skills

Ability to manage competing priorities

Tools

Microsoft Office

Job description

Role At a Glance

Are you ready to make a meaningful impact by supporting dynamic leaders in Western Canada? WalterFedy is seeking a proactive and resourceful Executive Assistant to provide high-level support. In this pivotal role, you’ll be at the heart of our operations—anticipating needs and ensuring our leadership team can focus on driving success. If you thrive in fast-paced environments, excel at managing competing priorities, and bring a passion for professionalism and confidentiality, we invite you to join our team and help shape the future of our organization.

You’ll Love This Role If

• You are passionate about delivering exceptional customer service and thrive on creating positive experiences for others.
• You excel both independently and as a collaborative team member, adapting seamlessly to changing priorities and fast-paced environments.
• You possess outstanding communication and interpersonal skills, enabling you to build strong relationships with colleagues, senior leaders, and external partners.

What You Will Do

• Arrange and handle logistics for key meetings and events such as drafting agendas, developing distribute presentation materials, and recording meeting minutes.
• Provide sophisticated calendar management for the Business Unit Leaders: prioritize inquiries and requests while troubleshooting conflicts, make judgements and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the Business Unit Leaders’ ability to effectively lead their teams, including: assisting with special projects and event planning, designing and producing complex documents, reports and presentations, collecting and preparing i information for meetings with staff and outside parties, composing and preparing correspondence, maintaining contact lists, and making travel arrangements.
• Work closely with the Business Unit Leaders to keep them well-informed of upcoming commitments and responsibilities, following up appropriately.
• Other projects/duties as needed.

What You Bring to the Table

• Strong ability to execute work with a diversity, equity and inclusion lens.
• Significant executive support experience.
• Expert proficiency in Microsoft Office with ability to design and edit graphic presentations and material.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people including senior leaders, staff and community leaders.
• Excellent judgement and prioritization skills.
• Ability to complete a high volume of tasks, manage conflicting deadlines and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• High level of integrity and discretion in handling confidential information.
• Ability to learn and anticipate the needs of senior leaders.
• Self-directed, able to take ownership and see projects to completion in a timely manner.

Life at WalterFedy

As a national, innovative, multi-discipline design and construction collective, our ambition goes beyond great design – we are here to enhance the world around us. We need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger. Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible. Join us as we move past working for a living, and toward building better communities with smart, influential design.

How to Apply

Please apply with your resume using the link on this page. You will be redirected to our internal application platform. WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practices and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability. Should you require accommodation to participate in the application process, please contact [e-mail] or call 519-576-2150.