Executive Assistant

Alberta Veterinary Laboratories Ltd; Calgary; On-site; CAD 60,000 - 75,000; Full time

Job summary

A veterinary health solutions company in Calgary is seeking an Executive Assistant to provide high-level administrative support to senior executives. The ideal candidate will manage calendars, prepare documents, and coordinate events while maintaining confidentiality. With 10+ years of experience, the candidate should be proactive, highly organized, and able to thrive in a fast-paced environment. This role offers competitive benefits including paid time off, healthcare, and a collaborative work culture.

Benefits

Casual dress

PPE Provided

Paid time off

Life insurance and comprehensive healthcare benefits

Opportunities for professional growth

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with a high level of discretion and integrity.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Plan and coordinate events, tradeshows, and meetings.
• Track and manage expenses, invoices, and reimbursements.
• Conduct research and compile data to support executive decision-making.
• Assist in preparing reports, proposals, and presentations.
• Prioritize and manage multiple projects simultaneously.
• Support team-wide initiatives and contribute to improving administrative processes.

Skills

Proactive and resourceful

Highly organized

Discreet and trustworthy

Calm under pressure

Adaptable and flexible

Team-oriented

Professional presence

Initiative-driven

Education

Minimum 10 years experience or administrative, or executive support

Experience supporting multiple departments or executives

Job description

Job Description

Job Description

WE’RE HIRING!

Let’s help you launch your career with Alberta Veterinary Laboratories (“AVL / Solvet”)! We are looking for an energetic and dedicated Executive Assistant to join our team on-site in our Calgary facility working 40 hours / week (Monday - Friday).

THE ROLE

The Executive Assistant provides high-level administrative support to senior executives to ensure efficient operation of the office. Supporting the CEO, VP of Research, and VP of Sales, the objective of this role is keep our leadership team organized, prioritized and effective in the use of their time to drive the company forward.

DAY-TO-DAY

• Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international).
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with a high level of discretion and integrity.
• Serve as the primary point of contact between executives and internal / external stakeholders.
• Plan and coordinate events, tradeshows, conference, employee events, client meetings, internal meetings, and offsite sessions.
• Track and manage expenses, invoices, and reimbursements.
• Conduct research and compile data to support executive decision-making.
• Assist in preparing reports, proposals, letters, communications and presentations for internal and external use.
• Prioritize and manage multiple projects simultaneously with minimal supervision.
• Support team-wide initiatives and contribute to improving administrative processes.
• Support Sales Department with special projects, and events.
• Ad hoc administrative support for the senior leadership team.
• Support R&D with sourcing and ordering unique supplies for new products.
• Receptionist duties including but not limited to checking in visitors, conducting visitor orientations, and phone management.
• Other duties as required.

Disclaimer : This position summary should not be considered exhaustive. Other duties may be assigned as required. We are looking for individuals who are excited about a fast paced, high volume workload and flexibility and willingness to step outside of their role to support their teammates. These job duties may evolve as the candidate grows in this role.

IDEAL FIT

Education & Experience

• Minimum 10 years experience or administrative, or executive support.
• Experience supporting multiple departments or executives is an asset.

Skills and Attributes

• Proactive and resourceful : Anticipates needs and solves problems after they arise.
• Highly organized : Strong attention to detail, able to juggle multiple priorities.
• Discreet and trustworthy : Handles sensitive and confidential information with care.
• Calm under pressure : Maintains composure in a fast-paced, dynamic environment.
• Adaptable and flexible : Can pivot quickly and support changing priorities.
• Team-oriented : Works collaboratively while supporting executive leadership.
• Professional presence : Polished, poised, and confident communicator.
• Initiative-driven : Sees what needs to be done and takes ownership.

REQUIREMENTS

• Criminal Record Check
• WHMIS certification

WORKING CONDITIONS

• On-site in SE Calgary
• GMP compliant facility
• 40 hours / week (Monday - Friday)
• On site with pharmaceuticals, chemicals and hazardous materials present.

WHAT’S IN IT FOR YOU

We are committed to keeping our team healthy and motivated, so they can do the best work of their lives. We’ve built a company where people love to come to work, and we think you will too! Team members benefits include :

• Casual dress
• PPE Provided
• Paid time off (including vacation, sick and personal days)
• Life insurance and comprehensive healthcare benefits
• Performance reviews and ongoing conversations plus annual compensation reviews
• Opportunities for professional growth through learning & development initiatives
• A dynamic, inclusive, and collaborative work environment

NEXT STEPS

If this opportunity sounds like a great fit apply now through our company website with a copy of your resume!

We appreciate the interest from all candidates in our career opportunities however, only those selected for an interview will be contacted.

ABOUT US

At BVR Veterinary Supplies & Alberta Veterinary Laboratories / Solvet our multi-faceted team is dedicated to promoting the health and welfare of animals. Built on the values of INNOVATION , QUALITY , PEOPLE / ANIMALS , ACCOUNTABILITY , PASSION , and SAFETY . We are a Canadian company searching for new solutions to old problems through the development and world-wide distribution of products that bring great comfort and ease to both owners and animals. Founded in 2009, this Calgary-based, family owned and operated company has provided quality animal health products to thousands of farmers, vets, and pet owners. Our mission is simple … we listen to our customers and deliver solutions to problems they face daily.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other legally protected status. We encourage applications from people of all backgrounds and are committed to providing a workplace that respects and values individual differences.

If you need assistance or accommodations during the application process due to a disability, please reach out to our HR team. We are dedicated to providing an inclusive and accessible recruitment experience for all candidates.

Note : The collection, use, and retention of personal information will be in accordance with Company privacy policies and practices. By submitting your resume and personal data to us and participating in the recruitment process, you acknowledge and consent to collecting, using, and disclosing your personal information by the company to determine your suitability for employment opportunities.