Executive Assistant

BC Housing; Burnaby; On-site; CAD 60,000 - 80,000; Full time

Job summary

A housing organization in Burnaby is seeking an Executive Assistant to provide administrative support to the General Counsel. The role involves managing communications between executives, conducting confidential research, and overseeing budgetary tasks. Ideal candidates will possess a college diploma and experience in high-paced environments, alongside strong organizational and communication skills.

Benefits

Supportive and collaborative workplace

Opportunities for growth

Wellness initiatives

Qualifications

• Experience managing administrative activities with senior executives.
• Ability to handle confidential information with discretion.
• Criminal Record Check required.

Responsibilities

• Provide executive administrative support to the General Counsel.
• Coordinate information flow between executives and stakeholders.
• Manage confidential research and special projects.

Skills

Strong organizational skills

Excellent written and verbal communication

Proficiency in Microsoft Office

Excellent problem-solving skills

Customer service skills

Education

College diploma in commerce or business administration

Job description

Overview

Executive Assistant – Short-Term (14 months) / Full-Time

Location: Burnaby, B.C.

Reporting to the General Counsel and Corporate Secretary (the GC), the Executive Assistant is responsible for performing executive administration functions and ensuring the smooth operation of the office of the General Counsel and Corporate Secretary. The position facilitates the flow of information between the GC, CEO, Executive Committee, branch managers/staff and external stakeholders. It includes confidential and sensitive research assignments and special projects, time management support, project follow-up, drafting letters, managing invoices, and operating budget oversight.

Responsibilities

• Provide executive administrative support to the General Counsel and Corporate Secretary, including scheduling, correspondence, and preparation of materials for meetings.
• Coordinate information flow between the GC, CEO, Executive Committee, branch management, staff, and external stakeholders.
• Conduct confidential research and manage special projects requiring discretion and sound judgment.
• Assist with time management, project follow-up, drafting letters, and tracking invoices and operating budgets.

Qualifications

Education & Experience

• College diploma in commerce or business administration or other relevant field.
• Considerable experience in managing administrative activities with senior executives and/or as a legal assistant in a fast-paced, complex environment.
• Or an equivalent combination of education, training and experience acceptable to the Employer.

Knowledge, Skills and Abilities

• Knowledge of managing financial and administrative activities for an office of a senior executive.
• Knowledge of records management procedures, including records retention and disposition; ability to classify records.
• Ability to learn BC Housing policies, programs, and operating requirements.
• Ability to handle confidential information with professionalism and discretion.
• Ability to foster strong working relationships with internal and external stakeholders, with cooperation and mutual respect.
• Strong organizational skills to manage multiple assignments, prioritize, and meet deadlines under pressure.
• Excellent problem-solving, interpersonal, and customer service skills for interaction with staff at all levels and external stakeholders.
• Excellent written and verbal communication skills for business correspondence and the executive office environment.
• Proficiency in Microsoft Office applications.
• Criminal Record Check required.

How to Apply

Review the attached job description for a complete list of duties, qualifications, and competencies. To be considered, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications. Submit both documents as a single resume in your profile. A questionnaire will be part of the application process and must be completed for consideration. Apply online at www.bchousing.org/careers.

Equity, Inclusion & Accommodation

BC Housing is committed to a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We welcome applications from women, visible minorities, Indigenous Peoples, People with Disabilities, and individuals of all sexual orientations and gender identities. If accommodations are needed during the application process, please contact [e-mail].

BC Housing is one of BC’s Top Employers and Canada’s Greenest Employers, offering a supportive and collaborative workplace with opportunities for growth and wellness initiatives. Indigenous candidates are welcome to contact an Indigenous team member to discuss the recruitment process.

Apply now at www.bchousing.org/careers.