Executive Assistant

WSP; Alberta; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading global engineering firm in Alberta is seeking an Executive Assistant to ensure the seamless operation of executive-level functions. This role provides visibility across the organization and allows contributions to strategic decision-making processes. Ideal candidates should have over 10 years of experience in large organizations, expertise in managing confidential information, and advanced skills in Microsoft 365. The position offers opportunities for personal growth, flexible work arrangements, and a chance to shape impactful initiatives.

Benefits

Flexible working arrangements

Opportunities for growth and development

Contribution to impactful initiatives

Qualifications

• 10+ years of experience supporting senior executives in a large organization.
• Expertise in managing confidential information with discretion.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Coordinate complex calendars across multiple time zones.
• Manage executive projects and client engagements.
• Organize leadership meetings and events.
• Handle travel arrangements and expense reporting.
• Act as a brand ambassador for WSP.

Skills

Experience in a large-scale organization

Managing confidential information

Advanced proficiency in Microsoft 365

Bilingual fluency in English and French

Ability to handle multiple priorities

Tools

Microsoft 365

Oracle ERP systems

Job description

What if you could redefine what’s possible? With us, you can. You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP.

The Opportunity

Shape the future of leadership at WSP. As an Executive Assistant, you’ll be the trusted partner behind the scenes, ensuring operations run seamlessly and enabling our leaders to focus on what matters most. This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making and the chance to contribute to high-impact initiatives that shape our success.

Your Impact

• Coordinate complex calendars across multiple time zones, ensuring smooth scheduling for internal and external meetings.
• Manage executive projects and support client engagement activities that drive organizational priorities.
• Organize leadership meetings and events, from logistics to on-site coordination, creating experiences that foster collaboration.
• Handle travel arrangements and expense reporting with precision and efficiency.
• Act as a brand ambassador, embodying WSP’s guiding principles in every interaction with employees, clients, and stakeholders.

The skills that set you apart

• 10+ years of experience in a large-scale organization (10,000+ employees), with at least 5 years supporting senior executives.
• Expertise in managing confidential information with discretion and professionalism.
• Advanced proficiency in Microsoft 365 tools and familiarity with Oracle ERP systems.
• Ability to thrive in a fast-paced environment, balancing multiple priorities with accuracy and calm.
• Bilingual fluency (English required; French an asset) to support national communications.

Ready to shape the future?

Take the next step in your career and join us in redefining what’s possible. Apply today and let’s create lasting change together!

Why choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors, and scientists from across the globe call WSP home.

• Proudly Canadian – born and raised in Québec, now operating in over 40 countries.
• A global community of 72,000 brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether across the country or around the globe, we’ll help you tailor your role to match your ambition—because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.