Executive Administrative Coordinator

Alberta Health Services; Lethbridge; On-site; CAD 30,000 - 60,000; Full time

Job summary

A provincial healthcare provider in Alberta is seeking an experienced Executive Administrative Assistant to support the Senior Operating Officer. This role is pivotal in managing calendars and ensuring administrative operations run smoothly. Candidates should have advanced Microsoft Office skills and a minimum of five years of administrative experience, preferably in healthcare. The position requires strong organizational abilities and the capacity to handle competing demands professionally. This is an onsite role at Chinook Regional Hospital with competitive salary ranging from $27.87 to $46.58 per hour.

Qualifications

• Minimum five years of administrative experience required.
• Ability to prioritize workload and manage multiple tasks.
• Experience in health care or related sector preferred.

Responsibilities

• Provide comprehensive administrative support to the Senior Operating Officer.
• Manage calendar and scheduled meetings efficiently.
• Prepare documentation and meeting packages for leadership.

Skills

Advanced proficiency with Microsoft Office

Strong communication skills

Ability to manage competing demands

Collaboration with stakeholders

Organizational skills

Education

Diploma in Office or Business Administration

Tools

Oracle systems

Microsoft Excel

Microsoft Office Suite

Job description

Your Opportunity

Are you a detail-oriented executive administrative professional ready to contribute to meaningful healthcare transformation? Assisted Living Alberta (ALA) is hiring an experienced Executive Administrative Assistant to support the Senior Operating Officer, South Zone. This role is central to calendar management in a dynamic environment, ensuring leadership is prepared and operations run smoothly. As the Executive Administrative Assistant, you will coordinate priorities for the Senior Operating Officer’s office, provide seamless administrative support, and collaborate with a dedicated leadership team. Your work will help advance ALA’s vision of a sustainable healthcare model serving staff, managers, patients, and families across Alberta. The ideal candidate has advanced proficiency with Microsoft Office, particularly Excel, and experience creating spreadsheets, databases, and reports to support decision-making. Healthcare administration experience is highly valued. Knowledge of Oracle systems, including PeopleSoft and Markview, is a strong asset. Candidates must be adaptable, detail-driven, and able to manage competing demands professionally and confidentially. This is an on-site position in Alberta. ALA is a newly established provincial organization under the oversight of Assisted Living and Social Services (ALSS). The organization is transforming Alberta’s continuing care system, covering Continuing Care and Home & Community Care. ALA’s mission is to help Albertans live and age with dignity in environments that support health, independence, and well-being. By addressing long wait times, barriers for complex care needs, and broader healthcare pressures, ALA delivers timely, integrated, and innovative solutions for Albertans.

Description

The Executive Administrative Coordinator provides comprehensive administrative and office support for the office of the Senior Operating Officer (SOO), Assisted Living Alberta. This role works on short- and long-term assignments for a variety of program initiatives and issues. The Executive Assistant is accountable for administrative, information management, issues management and project management responsibilities. It coordinates portfolio and service assignments and responds to action requests, reviews and assesses correspondence directed to the SOO, briefs the SOO on administrative issues that may affect the Zone Operation or Organization, and supports organizational initiatives by reviewing administrative requirements, and compiling and summarizing background information. The Executive Assistant performs a variety of administrative functions for the SOO including scheduling, preparing correspondence and documents, preparing meeting packages and developing agendas for leadership meetings and executive committees, planning and coordinating special events, as well as coordinating and monitoring various financial matters for the SOO’s office.

• Classification: Executive Administrative Coord
• Union: Exempt
• Unit and Program: Assisted Living Alberta, South Zone
• Primary Location: Chinook Regional Hospital
• Location Details: As Per Location
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 17-DEC-2025
• Date Available: 05-JAN-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $27.87
• Maximum Salary: $46.58
• Vehicle Requirement: Not Applicable

Required Qualifications

Diploma in Office or Business Administration. Minimum five (5) years of administrative experience.

Additional Required Qualifications

• Strong ability to establish and maintain collaborative and professional relationships with a variety of stakeholders.
• Strong knowledge of political sensitivities and the diverse interests of various internal and external stakeholders.
• Ability to anticipate needs and action appropriately.
• Excellent oral and written communication skills with a strong ability to draft correspondence.
• Ability to act in a professional manner in dealing with the public, management, staff, and other departments.
• Excellent organizational skills and ability to independently prioritize own workload, and workload of other administrative staff (as required).
• Ability to functionally supervise, coach, and mentor other Administrative Support staff.
• Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint).
• Knowledge of broad office policies and procedures as well as applicable legislation (e.g. Access to Information Act (ATIA) and the Protection of Privacy Act (POPA)).
• Ability to act in a professional manner when dealing with the public, management, staff and other departments and maintain discretion.

Preferred Qualifications

• Prior experience in health care, especially in the social service and continuing care sector, is preferred.
• Education or experience in project management and financial management an asset.
• Working knowledge of Oracle (specifically knowledge of PeopleSoft and MarkView).
• Proficiency in developing databases and/or advanced Microsoft Excel skills including creating spreadsheets and reports.