Executive Administrative Assistant- Advisory

KPMG LLP Canada; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading professional services firm in Montreal is seeking an Executive Administrative Assistant to provide administrative support to partners and client service teams. The ideal candidate will have over 5 years of administrative experience and advanced MS Office skills, with the ability to work independently and adapt to changing demands. Proficiency in both English and French is required, along with strong communication and project management skills.

Qualifications

• Minimum 5 years administration experience.
• Proficiency in both English and French, in spoken and written forms.
• Capable of working independently and taking ownership of tasks.

Responsibilities

• Provide administrative support to partners and client service teams.
• Manage partners’ calendar and coordinate travel arrangements.
• Assist in the proposal process and preparation of time/expense reports.

Skills

MS Office advanced skills

Excellent communication skills

Strong project management skills

Good judgment and analytical skills

Ability to adapt to changing client demands

Education

College diploma or equivalent

Tools

Adobe products

Job description

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high‑quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Executive Administrative Assistant who can provide support on a range of activities to ensure a high‑quality product.

What you will do

• Provide administrative support to partners, senior managers, managers and client service teams.
• Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time.
• Coordinate travel arrangements
• Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
• Assist in the proposal process as required, working with the proposal team and proposal coordinator.
• Assist in the preparation and submission of time and expense reports for the partner(s) supported.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfil the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to the role

• Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat.
• Proficiency to quickly learn proprietary software.
• Excellent communication skills.
• Strong project management skills.
• Good judgment and analytical skills with a focus on attention to detail.
• Capable of working independently and take ownership of tasks.
• Ability to quickly and smoothly adapt to changing client demands.
• Minimum 5 years administration experience.
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set.

This position requires an excellent command of both English and French, in spoken and written forms. Proficiency in English is essential, as support will be provided to Partners with national responsibilities, making daily comprehension, communication, and drafting of documents in English a critical part of the role.

Providing you with the support you need to be at your best

For more information about KPMG in Canada’s Benefits and well‑being, click here.

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier‑free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.