Executive

e2E Rail; Burlington; On-site; CAD 7,000 - 11,000; Full time

Job summary

A leading rail infrastructure company is looking for a Facilities & Administration Executive to manage operational readiness and administration of their new facility. You will oversee daily operations, site security, and vendor management while providing administrative support to the Engineering Design & Research Centre team. The ideal candidate should have at least 3 years of experience in a multi-functional role within an industrial setup and possess a Bachelor's degree in any discipline. This position is crucial for ensuring facility efficiency and compliance.

Qualifications

• 3+ years in administration, facilities, and front office operations.
• Experience in an industrial/factory setup.
• Strong skills in vendor management.

Responsibilities

• Oversee facility operations and infrastructure maintenance.
• Manage site vendors and ensure adherence to quality standards.
• Enforce site security protocols and coordinate setup logistics.

Skills

Facilities Operations & Vendor Management

Security Protocol Implementation

Asset Tracking

Front Office Support

MS Office Proficiency

Communication Skills

Problem-Solving

Decision-Making

Education

Bachelor’s degree in any discipline

Job description

Job Title: Facilities & Administration Executive

Location: Bangalore

Department: Facilities & Administration

Reporting to: Head of Facilities

Job Summary

We are hiring a Facilities & Administration Executive to manage the operational readiness, security, and administration of our newly established Rail Infra Testing Facility in Yelahanka, Bangalore. This role involves overseeing daily facility operations, vendor and asset management, and providing comprehensive administrative support to the Engineering Design & Research Centre (EDRC) team. The ideal candidate will play a key role in ensuring facility efficiency, audit compliance, and smooth coordination for final setup and inauguration.

Key Responsibilities

Facilities Management & Site Security

• Oversee day-to-day operations and infrastructure maintenance (HVAC, electrical, plumbing, elevators) in the G+3 facility.
• Manage site vendors (security, housekeeping, maintenance, logistics, F&B) and ensure adherence to SLAs and quality standards.
• Enforce site security protocols including access control and perimeter security.
• Coordinate the final facility setup, including furniture installation, equipment delivery, and logistics management.

Asset Management & RDSO Compliance

• Maintain an accurate, up-to-date Asset Register for the facility.
• Physically tag, track, and manage all company assets, especially technical instruments used in the RDSO-compliant testing lab.
• Handle incoming material inspections, documentation, and secure storage.
• Prepare the site for internal/external asset audits with complete documentation.

Administration & Front Office

• Manage front desk operations, including greeting visitors and delegations (e.g., RDSO inspections).
• Handle all communication lines – calls, emails, couriers, and official correspondence.
• Provide administrative support to EDRC staff – travel bookings, accommodation, office supply management.
• Manage and reconcile petty cash for local operational expenses.

Experience

Desired Candidate Profile:

3+ years in a multi-functional role covering administration, facilities, and front office operations, preferably in an industrial/factory setup.

Qualification

Bachelor’s degree in any discipline.

Key Competencies

• Facilities Operations & Vendor Management
• Security Protocol Implementation & Site Readiness
• Asset Tracking & Compliance Documentation (RDSO Focus)
• Front Office & Administrative Support
• MS Office Proficiency (Excel is critical for inventory management)
• Strong interpersonal and verbal/written communication skills
• Independent decision-making, problem-solving, and vendor handling
• High integrity and accountability for asset management