EXA-Executive Assistant

Lifemark; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A healthcare solutions provider is looking for an Executive Assistant in North York, Ontario. You will support the Executive Leadership Team, handling administrative tasks such as calendar management and document preparation. Ideal candidates have 2–5 years of relevant experience and strong organizational skills while maintaining high professionalism and discretion in a fast-paced environment.

Qualifications

• 2–5 years of experience as an Executive Assistant or in a senior administrative role.
• Prior experience in a large, complex, or multi-site organization is an asset.
• Self-motivation and the ability to work independently with minimal supervision.

Responsibilities

• Provide full administrative support to one or more executives.
• Manage calendars, including scheduling meetings and appointments.
• Prepare and edit documents, reports, and presentations.

Skills

Exceptional organizational skills

Excellent written and verbal communication skills

Strong relationship-building skills

Proficiency with Microsoft Office

Sound judgment and problem-solving ability

Adaptability and flexibility

Job description

Executive Assistant

Permanent Full time - Hybrid (4 days in office and 1 day work from home)

Location: North York, Ontario

About Lifemark

Lifemark Health Group (LHG) is a market leader in customized healthcare solutions. With over 20 years of service excellence, LHG is one of the largest, most trusted, and most comprehensive providers in Canada.

As a national healthcare company, LHG employs over 5,000 highly-trained clinicians, medical experts and team members in over 300 locations coast-to-coast, and continues to grow both organically as well as through acquisitions.

What you'll do:

As an Executive Assistant, you’ll provide professional, proactive, and confidential support to members of Lifemark’s Executive Leadership Team. In this role, you will:

• Provide full administrative support to one or more executives, anticipating needs and ensuring the smooth management of their day-to-day responsibilities.
• Manage calendars, including scheduling meetings and appointments, booking travel, and coordinating logistics.
• Prepare and edit documents, reports, and presentations, often of a highly confidential or sensitive nature.
• Prepare and submit various reports, including expense reporting and team vacation tracking.
• Track and follow through on outstanding requests and initiatives, ensuring timely completion.
• Coordinate meetings, town halls, conferences, and special events, including logistics, catering, and materials preparation.
• Maintain organized filing and information management systems for easy and secure retrieval.
• Liaise with internal and external stakeholders on behalf of the executive, exercising judgment, discretion, and professionalism.
• Screen and prioritize incoming communications (emails, calls, correspondence) and determine appropriate actions.
• Serve as a key point of contact for team initiatives, projects, and committee work, where relevant.
• Support onboarding and coordination of resources for new hires within the executive’s area of responsibility.
• Perform ad hoc assignments as needed to support the executive’s agenda and organizational priorities.

What we're looking for

• 2–5 years of experience as an Executive Assistant or in a senior administrative role, preferably supporting senior executives.
• Prior experience in a large, complex, or multi-site organization is an asset.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort with virtual collaboration tools (e.g., Teams).
• Exceptional organizational skills, with a strong attention to detail, accuracy, and confidentiality.
• Excellent written and verbal communication skills, with the ability to draft clear and professional correspondence.
• Strong relationship-building skills and the ability to work collaboratively with internal and external partners at all levels.
• Sound judgment, discretion, and problem-solving ability.
• Adaptability, flexibility, and a positive, resourceful approach in a fast-paced environment with competing priorities.
• Self-motivation and the ability to work independently with minimal supervision.
• High level of professionalism, integrity, and commitment to service excellence.

Inclusion

We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.

Accommodation

Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at talent at lifemark.ca