Events Coordinator

Gowling WLG; Vancouver; Hybrid; CAD 53,000 - 68,000; Full time

Benefits offered by this job

Health, dental, and mental health—100%

Lifestyle spending allowance

15+ vacation days

Hybrid work flexibility

Employee & Family Assistance Program

Recognition awards

Job summary

Gowling WLG is hiring an Events Coordinator in Vancouver for a 12-month contract to support the delivery of high-quality event experiences locally and nationally, in-person, virtual, and hybrid.

The role emphasizes execution, collaboration across BD & Marketing and internal teams, with growth toward more complex event delivery over time. Post-secondary degree, 1–2 years' experience, and strong organizational skills are required.

Qualifications

• Post-secondary degree/diploma in event planning or related field.
• 1–2 years of experience supporting or coordinating events; experience in a professional services or B2B environment is an asset.
• Strong organizational and time-management skills.
• Clear written and verbal communication, client-focused.
• Detail-oriented with accountability.
• Willingness to learn event technology and CRM systems.
• Proficient in Microsoft Office; comfortable learning new platforms.

Responsibilities

• Execute smaller-scale events with defined objectives, timelines and budgets.
• Coordinate invitations, registrations, materials, name tags, speaker coordination, and on-site logistics.
• Collaborate with internal teams to ensure on-brand event delivery and timely execution.
• Prepare post-event reports with attendance, feedback, and KPI tracking.
• Maintain the Calendar of Events and support data tracking/ROI reporting.

Skills

Organization

Time management

Communication

Attention to detail

Teamwork

Adaptability

CRM tools

Microsoft Office

Education

Post-secondary degree/diploma in event planning or related field

Tools

CRM tools

Microsoft Office

Job description

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we are proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high‑performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

Gowling WLG is hiring an Events Coordinator to join our Vancouver office for a 12 month contract!

Events have the power to connect, build relationships, shape perceptions, demonstrate expertise and transcend boundaries. At Gowling WLG, events are a core component of our client, people and community engagement approach and our go-to-market strategy. To us, an event isn’t a moment-in-time; it’s an opportunity to engage, delight and create memorable experiences for our clients, people and communities - before, during and after each interaction.

The Events Coordinator plays a key role in supporting the delivery of consistently high-quality event experiences across the Firm — locally and nationally, in-person, virtual, and hybrid. This role focuses on strong execution, operational excellence, and collaboration, while building the foundational skills required to grow into more complex and strategic event delivery roles over time.

Events Coordinators are highly organized, dependable, and service-oriented team players who take pride in delivering polished, well‑run events. They work closely with Events Specialists and Leads, as well as colleagues across BD & Marketing, Office Services, Hospitality, and other internal teams to support seamless planning and execution.

RESPONSIBILITIES

Event Coordination & Execution

• Independently execute smaller-scale, recurring, or lower-complexity local events with clearly defined objectives, timelines, and requirements, or works with Specialists and Leads in a supportingrole
• Collaborate closely with relevant stakeholders to ensure all initiatives are executed flawlessly, on time and on budget, delivering best-in‑class experiences
• Support and/ or manage event logistics including invitations, registration, materials, name tags, speaker coordination, room setup, AV/technical support, catering, and on‑site execution
• Liaise with internal service teams and external vendors to support timely delivery of event components and smooth on-the-day execution
• Develop and manage detailed project plans for assigned events, including budgets, approval pathways, key dates and milestones with a high‑level of accountability to ensure deadlines and deliverables are met
• Partner with Communications, Translation, Brand, Digital and Social media teams to activate cohesive event messaging, ensure brand consistency, support promotion, and enable thoughtful follow‑up
• Maintain and update the centralized Calendar of Events to support internal visibility, coordination, and engagement
• Prepare post‑event reports and summaries, including attendance, feedback, and basic KPI tracking
• Using CRM, support data tracking and basic ROI reporting through campaign and event setup, attendee details, and data accuracy
• Help support the management of Firm tickets (season tickets for all sporting and concert events), branded merchandise and gifts for client and internal events and initiatives
• Provide administrative and organizational support to Events & BD team members as needed

Collaboration & Team Culture

• Establish and maintain strong working relationships across the Events team, BD & Marketing, and office‑based partners to support consistent and effective event delivery
• Contribute ideas to enhance event experiences and identify opportunities to improve engagement, efficiency, and attendee satisfaction
• Proactively identify issues, risks, or gaps and elevate appropriately to support successful outcomes
• Demonstrate curiosity and a growth mindset by incorporating feedback, best practices, and shared learnings into day‑to‑day work

QUALIFICATIONS

• Post‑secondary degree or diploma in event planning, marketing, communications, hospitality, or a related field, or equivalent practical experience.
• Minimum of 1–2 years of experience supporting or coordinating events; experience in a professional services or B2B environment is an asset.
• Strong organizational and time‑management skills, with the ability to manage multiple priorities and deadlines simultaneously.
• Clear written and verbal communication skills, with a professional and client‑service‑oriented approach.
• High level of attention to detail and accountability.
• Comfortable working in a fast‑paced, dynamic environment with shifting priorities.
• Willingness to learn and adopt event technology, CRM tools, and Firm processes.
• Proficient in Microsoft Office and comfortable learning new systems and platforms.
• Collaborative team player with the ability to work effectively across cross‑functional, dispersed teams.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well‑being go hand‑in‑hand. We support your career and life with:

• 100% employer‑paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $52,500 to $68,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.