Events Coordinator

Maverick Volleyball; Ottawa; On-site; CAD 4,000; Part time

Job summary

A local sports club in Ottawa seeks an Events Coordinator to manage event planning and delivery. You will lead Event Leads, oversee logistics, and build a strong volunteer database. Ideal candidates possess 3-5 years of experience in event planning and strong leadership skills. This part-time role offers an honorarium of $3500 and requires commitment to community engagement.

Qualifications

• 3–5 years in event planning, coordination, or program management.
• Experience managing multiple events and stakeholders simultaneously.
• Proven leadership of volunteers or cross-functional teams.

Responsibilities

• Manage the club’s events calendar and update quarterly.
• Oversee and support Event Leads during planning and execution.
• Monitor event budgets and approve related expenses.

Skills

Event logistics

Budget tracking

Vendor coordination

Volunteer recruitment

Marketing alignment

Post-event analysis

Education

Post-secondary diploma or degree in Event Management

Job description

Term

Permanent

Estimated Hours

130 hours per year. 80 hours Not-for-profit (NFP) work, 50 hours Corporate work

Salary

Honorarium of $3500

About Mavs

The Maverick Volleyball Club serves Ottawa and its surrounding communities in providing our youth with high-quality volleyball programs. Our Club takes pride in our successful track record of promoting and fostering leadership, organizational, team, and life skills for the benefit of its members.

Job Summary

The Events Coordinator ensures consistent, high-quality planning and delivery of Maverick Volleyball events by overseeing Event Leads and providing them with historical operations plans, tools, and guidance. This role ensures every event reflects the club’s mission, vision, and values while supporting growth, community engagement, and sponsor relationships. The Events Coordinator also builds, grows, and maintains the club’s volunteer database to ensure a strong and reliable pool of volunteers.

Key Responsibilities

Event Strategy & Calendar Management

• Manage the club’s events calendar and update quarterly.
• Recruit, assign, and supervise Event Leads for each major event.
• Provide Event Leads with historical plans, checklists, and templates to ensure consistent execution.

Event Planning & Delivery Oversight

• Oversee and support Event Leads during planning and execution.
• Troubleshoot issues and ensure smooth delivery.
• Maintain and track event materials and coordinate logistics.

Marketing & Sponsorship Coordination

• Liaise with Marketing to align branding, communications, and promotions.
• Support sponsorship fulfillment (e.g., logo placement, recognition, activations).

Financial Oversight & Post-Event Review

• Monitor event budgets and approve related expenses.
• Update and refine operations plans post-event, incorporating lessons learned and feedback.

Volunteer Engagement & Recognition

• Build and maintain the volunteer database.
• Recruit new volunteers and recognize contributions.

Essential Qualifications

• 3–5 years in event planning, coordination, or program management
• Experience managing multiple events and stakeholders simultaneously
• Proven leadership of volunteers or cross-functional teams

Skills

• Event logistics, scheduling, and calendar management
• Budget tracking, vendor coordination, and contract oversight
• Volunteer recruitment, onboarding, and recognition
• Marketing alignment, sponsorship fulfillment, and branding support
• Post-event analysis, reporting, and continuous improvement

Competencies

• Project Management: Prioritization, delegation, and milestone tracking
• Communication: Clear written/verbal updates, stakeholder alignment
• Problem Solving: Quick thinking, issue resolution, contingency planning
• Collaboration: Cross-team coordination, volunteer engagement
• Attention to Detail: Accuracy in planning, documentation, and execution

Education

• A post-secondary diploma or degree in Event Management, Hospitality, Marketing, Communications, or Business Administration is preferred.

Asset

Language

• Bilingual (English, French)
• Post-secondary education

Important Information

To apply, please submit your application directly on this page. If you have questions please refer them to [e-mail]. We will not accept email applications. We encourage you to apply as soon as possible - applications will be reviewed on a regular basis and we will interview strong candidates as they apply. The posting may close without notice.