Events and Communications Assistant, Snyder Institute for Chronic Diseases

University of Calgary; Calgary; On-site; CAD 42,000 - 62,000; Full time

Job summary

The University of Calgary is seeking an Events and Communications Assistant for a six-month, full-time fixed-term position with the Snyder Institute. You will assist with coordinating successful events, programming, and communications for students, staff, faculty, donors and community supporters.

Reporting to the Manager, Business Operations, you will help develop budgets, manage logistics, and create promotional materials while supporting the Communications Specialist as needed.

Qualifications

• Post-secondary certificate or diploma in event planning or communications (or related discipline) required; Bachelor's degree an asset.
• 1–3 years of work experience in event planning/coordination and communications or equivalent.
• Experience working with multiple stakeholders and competing priorities.
• Excellent verbal and written communication abilities.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Coordinate and assist with planning and execution of Institute events and communications.
• Assist with developing events and communications budgets.
• Support logistics including budgets, venue, contracts, RSVPs and event briefing notes.
• Create promotional materials for events and capture photos/videos for publishing and records.
• Prepare surveys, report on events, and provide recommendations to the Programming lead.
• Build relationships with outside vendors, students, staff and community partners relating to events.
• Collaborate with various University services and processes.

Skills

Event planning

Communications

Stakeholder management

Time management

Organizational skills

Education

Post-secondary certificate or diploma in event planning or communications

Job description

Description

The Snyder Institute for Chronic Diseases in the Cumming School of Medicine invites applications for a Events and Communications Assistant. This Full-time Fixed Termposition is for approximately 6 months (based on length of grant funding), with the possibility of extension.

Reporting to the Manager, Business Operations; the Events & Communications Assistant is responsible for assisting with the coordination, administration and planning of events, programming and communications for the Snyder Institute. Day to day in-scope supervision is provided by the Program Lead.

The purpose of this role is to assist with coordinating successful, high-quality events, programming, and communications for the students, staff and faculty of the Snyder Institute, as well as the Institute's donors and community supporters.

Summary of Key Responsibilities

• Working in concert with the program lead, communications specialist and under the general direction of the manager
• Assisting with the execution of an approved Institute strategic plan
• Assisting with the development of an events and communications budget
• Assisting with the administration and coordination of current and future events for staff, faculty and students, as well as Institute supporters in the community
• Assisting with all logistics with respect to event planning, including creating realistic budgets, adhering to and meeting specific budgets, menu selection, floor plans, contract review and management regarding liabilities, room bookings, additional rentals, event briefing notes, invite lists and RSVP management
• Support the creation of promotional materials for events
• Taking event photos and videos for publishing and cataloguing records
• Assisting the Communications Specialist in various communications tasks as required
• Preparation and collection of surveys, reporting on events, and providing recommendations to the Programming lead
• Help identify, cultivate and build working relationships with outside vendors, students and staff relating to events
• Work with various University services and processes

Qualifications / Requirements:

• Completion of post-secondary certificate or diploma in event planning or communications (or related discipline) required; Bachelors degree an asset
• 1 - 3 years of work experience in event planning/coordination and communications or equivalent experience
• Experience working with multiple stakeholders and competing priorities
• Experience with administrative and operational processes is an asset
• Strong technological ability is a plus
• Strong time management and organizational and problem-solving skills
• Ability to work in a dynamic environment
• Excellent verbal and written communication abilities
• Ability to work independently and collaboratively within a team environment

Application Deadline:

November 6, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 1.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([e-mail]) and requests for accommodations can be sent to People & Culture ([e-mail]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.