Event Manager

UJA Federation of Greater Toronto; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A leading Jewish non-profit organization in Toronto is seeking an experienced Event Manager to oversee event planning and coordination. The successful candidate will be responsible for both virtual and in-person events, managing logistics and budgets while engaging community members in the organization's mission. This is a full-time permanent position with a hybrid work schedule.

Benefits

Flexible work schedule

Rich time-off policy

Qualifications

• 5-8 years of relevant, full scope event planning experience.
• Strong interpersonal skills with the ability to build rapport quickly.
• Proactive with excellent organizational and time management skills.

Responsibilities

• Manage all facets of event planning and coordination.
• Event concept and ideation for both virtual and in-person events.
• Prepare and manage event budgets and workback schedules.

Skills

Organizational skills

Communication skills

Project management

Problem-solving

Time management

Education

Post-secondary degree or equivalent experience

Job description

Job Description

Job Description

Salary :

About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic, volunteerandprofessional leadership, were changing lives .

As one of North Americas leading Jewish non-profits, UJA Federation of Greater Toronto works topreserve and strengthenthe quality of Jewish life in Greater Toronto, Canada, Israel and around the world.UJA advances this mission through fundraising, programs, and research focused on our strategic pillars : fighting poverty and improving well-being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.

The Opportunity

Situated within UJAs Integrated Development Department, the Marketing Team is a leader in the voice and brand of the entire organization, using creative content, design, multimedia, and experiences to engage community members in UJAs mission.

Reporting to the Marketing Director, were seeking a creative, adaptable and detail-oriented Event Manager to be manage all facets of event planning and coordination for small and large-scale events. The ideal candidate has excellent organizational and communication skills and the ability to multitask, meet deadlines and adhere to a budget.

Responsibilities include, but are not limited to :

• Event concept and ideation for both virtual and in-person events, working closely with Project Lead, Marketing Manager, and Marketing Director to establish strategy, creation and execution of events
• Event Management responsibilities including but not limited to event logistics, venue site inspections and selections, vendor sourcing, risk management and contingency planning, contract negotiation, obtaining permits when needed, creative design and development for dcor elements, onsite event execution, post-event surveys and de-briefs, etc.
• Talent / speaker and entertainment booking
• Establishing event KPIs and outcomes
• Prepares and manages event budgets and workback schedules
• Processes invoices and tracks all expenses accordingly
• Works closely with Marketing Team to develop promotional plan, marketing assets and event materials
• Interfacing with donors, volunteers, and event Chairs
• Management of multiple events at any given time
• Onsite event management and execution including logistics documents, schedules, registration, set-up, tear-down, run-of-show, etc.
• Collects data and information from internal and external sources to create and present a thorough post-event analysis, reporting on ROI and key learnings

Qualifications

• Post-secondary degree in or related field, or equivalent experience
• 5-8 years relevant, full scope event planning experience
• Passionate advocate and visible champion of UJAs mission, values, and goals, inspiring others through action and unwavering commitment to advancing our shared purpose.
• Must be willing to work off-hours as required, including evenings or weekends during event times.
• Strong interpersonal skills with ability to quickly build rapport with colleagues and stakeholders, donors, lay leadership, community, etc.
• Proactive with excellent organizational and time management skills
• Experience in project management and budgeting
• Strong problem-solving, decision-making and analytical capabilities with excellent attention to detail; strategic thinker
• Enthusiasm, creativity, innovation and the ability to thrive in a fast-paced environment
• Excellent written and verbal communication skills
• Maintain a high degree of discretion and confidentiality
• Familiarity with a non-profit / fundraising organization considered an asset
• Drivers license and access to a reliable vehicle

This is a full-time permanent position, Union Level 5.

At UJA we support a flexible workscheduleandall ofour employees engage in hybrid work. Engagement and connection are key to supporting the best employeeexperienceand we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time-off policy, UJAs offices are closed on all Jewish holy days (yomtov)and we support early office closures toobservethe Jewish Sabbath (Shabbat).

Qualified applicants are invited tosubmita cover letter and resume.

Only those applicants invited forinterviewwill be contacted.Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check / Vulnerable Sector Screening.

Commitment to Inclusion and Accessibility :

UJA Federation is proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities.

We are committed to creating an inclusive and accessible workplace, and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.