Event Coordinator - Future Opportunity

Mosaic North America; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

Mosaic North America is seeking an Events Coordinator in Toronto, Ontario to gain hands-on marketing and events experience. This role involves designing and producing events for top global clients like Rogers and Shopify, including managing event logistics and vendor relationships.

The ideal candidate will have 1-3 years of event-planning experience, excellent organization skills, and the ability to lead a team effectively. Full-time position offers a salary range of $45,000 to $55,000.

Qualifications

• 1–3 years of event-planning experience.
• Unlimited access to a reliable vehicle and a valid driver’s license.
• Experience as a brand ambassador or onsite event staff is an asset.

Responsibilities

• Coordinate logistical elements of national and regional events.
• Manage vendor relationships from sourcing to production.
• Support internal processes such as purchase orders and payment tracking.

Skills

Strong written and verbal communication skills

Excellent organization and time-management skills

Strong team-building and leadership skills

Proficiency with Microsoft Office, especially Excel

Job description

Description

Mosaic is a leading North American Integrated Agency, specialized in connecting with consumers through Experiential Marketing, Sales & Merchandising, and Shopper Marketing. We are constantly searching for new ideas to help clients build their brands in a changing consumer landscape.

Role Summary

As an Events Coordinator, you will gain hands‑on marketing and events experience designing and producing events and conferences for top global clients such as Rogers, Shopify, Facebook, and Google.

You will provide general support for the events team in the planning, production, and execution phases and strategically manage teams of event staff to deliver on event objectives.

Responsibilities

• Coordinate logistical elements of national and regional events.
• Manage vendor relationships, including sourcing through to production.
• Support internal processes such as purchase orders, payment tracking, and hiring of event candidates.
• Contribute to client meetings by preparing materials and taking notes.
• Update project plans, manage requests, and track progress including budget, timelines, and deliverable status.
• Conduct research on venues, vendors, and promotional items and provide recommendations.
• Assist with on‑site set up and tear down.
• Coaching and providing feedback to brand ambassadors and event staff.
• Build trust and respect within the team.
• Support the management of budgets for projects.

Qualifications

• Unlimited access to a reliable vehicle and a valid driver’s license.
• 1–3 years of event‑planning experience.
• Strong written and verbal communication skills.
• Excellent organization and time‑management skills.
• Strong team‑building and leadership skills.
• Experience as a brand ambassador or onsite event staff is an asset.
• Proficiency with Microsoft Office, especially Excel.
• Ability to support physical event tasks such as setting up promotional material.

Job Details

Job Category: Marketing
Position Type: Full time
Business Unit: Marketing
Salary Range: $45,000 – $55,000
Employer: Mosaic Sales Solutions Canada Operating Co

Equal Opportunity Employment

Acosta Group is an equal opportunity employer and will ensure that applicants with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed, please contact [e-mail]. Be sure to include Applicant Accommodation in the subject of your email to expedite the request.