Event Coordinator - Administrative Support

bba; Mont-Saint-Hilaire; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading consulting engineering firm in Mont-Saint-Hilaire is seeking a skilled candidate to coordinate event logistics. Responsibilities include managing registrations, liaising with vendors, and ensuring seamless operations. The ideal applicant will have strong organizational skills, relevant experience, and be proficient in both French and English. This role offers competitive compensation and comprehensive benefits.

Benefits

Annual premium program

Group insurance plan

Retirement savings plan

Vacation and sick leave

Qualifications

• From two to eight years of relevant experience.
• Written and spoken French and English; intermediate English for collaboration with non-Québec clients.

Responsibilities

• Manage event registrations and logistics.
• Liaison with suppliers and stakeholders.
• Support on-site event setup.

Skills

Organizational skills

Client-oriented

Problem-solving

Adaptability

Communication

Education

College diploma in Administration or Project Management techniques

Tools

Microsoft Office Suite

Job description

Overview

Type of position: Regular

Join our dynamic international team and leverage your organizational skills to deliver exceptional event experiences. In this role, you will coordinate and execute logistical and administrative tasks for internal and external events, ensuring seamless operations from planning to post-event reporting. You’ll contribute to efficient processes and a professional, positive experience for all stakeholders.

Responsibilities

• Manage events registrations
• Secure conference rooms, equipment, and services (catering, reception, cleaning)
• Prepare and print required documentation, brochures, promotional items, etc.
• Follow up on deliverables with suppliers and event organizers; liaison with internal and external stakeholders about ongoing corporate initiatives
• Meetings organization: registrations, secured conference rooms, and coordination of participant calendars
• Support the logistics in collaboration with local teams
• Communicate with participants to confirm attendance and logistical needs
• Assist in preparing visibility tools like banners, presentations and booths
• Support internal coordination
• Participate in on-site event setup
• Update event tracking tools (tables, lists, reports)
• Prepare and distribute post-event summaries
• Maintain organized archives in shared folders

Qualities and Values

• Adaptable
• Client-oriented
• Results-driven
• Rigorous and ethical
• Ability to problem solve
• Independent and proactive
• Aptitude for self-development
• Thirst to learn and excel
• Constantly seeking sustainable and agile solutions
• Ability to see beyond established standards
• Eco-mindful

Qualifications

• College diploma in Administration, attestation of collegial studies in Project Management techniques or a combination of relevant education and experience
• From two to eight years of relevant experience
• Available and able to travel to the Mont-Sainte-Hilaire office when necessary to prepare the logistics for the booths
• Excellent knowledge of the Microsoft Office Suite
• Excellent organizational skills and ability to manage time and priorities
• Written and spoken French and English; intermediate English to facilitate collaboration with colleagues or clients outside Quebec; advanced French skills

Compensation and Benefits

• Annual base salary between [not specified]
• Annual premium program for regular employees
• Cellphone program
• Group insurance plan from day one, including short-term and long-term disability insurance for regular employees and a telemedicine program
• Retirement savings plan for regular employees
• Vacation and sick leave

BBA considers many factors to determine the annual base salary such as, but not limited to market, education, relevant and demonstrated work experience, technical assessment, qualifications, certifications, and other relevant competencies.

About BBA

BBA is one of Canada’s leading private consulting engineering firms, with over 45 years of experience serving the energy and natural resources industry.

Our people are the foundation of our success. Their passion and excellence have earned us recognition as one of Canada’s Best Employers and Best Managed Companies, and we’re committed to fostering a workplace where everyone feels empowered to grow, lead and be themselves.

Our teams bring together engineering, environmental and commissioning expertise to deliver practical, innovative and sustainable solutions—from strategy to execution. With 20 offices across Canada, the U.S. and Latin America, we combine local presence with international reach, offering clients close collaboration and field-ready support.

Learn more about our culture and projects on LinkedIn or connect with our talent team.