Event Coordinator

Mackenzie Investments; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading investment firm in Toronto seeks an Event Coordinator to manage logistics for corporate events. The role requires strong organizational skills, proficiency in Microsoft Office, and experience in event planning. Candidates must demonstrate excellent communication skills and the ability to handle multiple projects. This position offers competitive compensation and a hybrid work environment.

Benefits

Competitive base salary

Performance-weighted bonus

Health and dental coverage

Voluntary Group RRSP enrolment

Paid volunteer days

WorkPerks discount program

Qualifications

• Minimum of two years of administrative experience, preferably in the event sector.
• Strong organizational and time management skills with attention to detail.
• Ability to manage multiple projects and adapt to shifting priorities.

Responsibilities

• Manage event logistics and technology platforms for corporate and networking events.
• Design and deploy participant surveys, polls, and compliance-related data collection tools.
• Coordinate distribution of event communications and manage conference inboxes.

Skills

Organizational skills

Time management

Interpersonal skills

Communication

Proficiency in Microsoft Office Suite

Event registration systems experience

Education

Post-secondary diploma in event planning, marketing, or related field

Tools

Salesforce

Monday.com

Job description

Overview

IGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $271 billion in assets. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments.

At Mackenzie Investments You Can Build Your Career with Confidence. We are proud to be recognized as one of Canada’s Top 100 Employers for the fourth consecutive years and one of Canada’s Best Diversity Employers. Our vision and strategy aim to innovate the industry and support Canadians in achieving their financial goals.

Join our team to engage in continuous learning and skill development in a supportive environment. Experience the best of both worlds with our hybrid work environment, where you spend three days a week in the office, connecting, collaborating, and enjoying quality time with your amazing colleagues! Our Values: Be better; we strive for improvement in everything we do. Be accountable; we foster clarity and are empowered to act responsibly. Be a team; we are united to drive collective impact to achieve our goals.

Position Description

Reporting to the Director, Field & Event Marketing Operations, the Event Coordinator plays a key role in supporting the successful execution of corporate and networking events for IGM Financial. This role is responsible for managing event logistics, technology platforms, communications, and data reporting. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced, collaborative environment.

Responsibilities

• Websites, Technology, and Registration Platforms
• Develop and launch registration platforms for Level 2 and 3 events; support Level 1 event registration as needed
• Build and maintain event websites, including Mackenzie Financial site upkeep and OnDemand webinar integration
• Manage virtual event platforms and mobile app development, including updates and troubleshooting
• Ensure seamless Salesforce integration for pre- and post-event data synchronization and reporting
• Financial & Project Management
• Process invoices and payments, and handle filing and tracking for all events and conferences using SAP and internal systems
• Coordinate with internal creative and translation teams using project management tools (e.g., Monday.com)
• Track deadlines and deliverables for event assets and communications
• • Provide support for all translation requests, including urgent ones, using the internal creative agency project management tool
  • Support the design of event assets and deliverables by managing deadlines, inputs, and outputs using internal creative agency project management tools
  • Oversee event shipping logistics for incoming and outgoing materials
  • Provide onsite support for events as required
  • Manage webinars end to end when required
  • Lead planning and execution of team offsite events (Alumni, YE, SS, etc.)
  • Support broader program event logistics as needed and operate as a team capacity valve to support MI, IG brands and employee events

Marketing & Participant Communications

• Coordinate the distribution of event communications and manage conference inboxes
• Design and deploy participant surveys, polls, and compliance-related data collection tools
• Maintain accurate participant and distribution lists
• Support post-event reporting and insights through Salesforce and other tools

Required Skills

• Minimum of two years of administrative experience, preferably in the event sector
• Post-secondary diploma or equivalent in event planning, marketing, or related field
• Strong organizational and time management skills with attention to detail
• Ability to manage multiple projects and adapt to shifting priorities
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Experience with event registration systems, mobile apps, and project management tools
• Familiarity with Salesforce and virtual event platforms is an asset
• Excellent written and verbal communication skills in English; bilingualism (French/English) is an asset
• Collaborative team player with strong interpersonal skills

Benefits

• COMPETITIVE COMPENSATION & RECOGNITION: competitive base salary, performance-weighted bonus, education/career support, option to join Employee Share Purchase Plan with employer matching component.
• EMPLOYEE BENEFITS: competitive health and dental coverage; employer sponsored coverage for you and your family.
• RETIREMENT SAVINGS PROGRAMS: voluntary Group RRSP enrolment with employer matching component.
• INSURANCE: employer sponsored short-term and long-term disability.
• WORK LIFE BALANCE: paid volunteer days, competitive time off including 10 wellness days off, WorkPerks discount program, hybrid & flex work arrangements.
• INCLUSIVE CULTURE AND DIVERSITY: living our core values: Be a Team, Be Accountable, Be Better, engaging with community through Business Resource Groups (BRG communities are volunteer employee-led groups formed around a common interest, identity, or background).

IGM is a diverse workplace committed to doing business inclusively - this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas.

Mackenzie Investments is an accessible employer committed to providing barrier-free recruitment experience. If you require accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs.

How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to https://www.mackenzieinvestments.com/en/careers.

We thank all applicants for their interest in Mackenzie Investments; however, only those candidates selected for an interview will be contacted.

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