Estimating Coordinator

Modern Niagara; Ottawa; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading construction services company in Ottawa is seeking an Estimation Coordinator to manage estimating documentation and liaise with stakeholders. The ideal candidate is highly organized, detail-oriented, and eager to work in a team. Experience in construction and knowledge of mechanical systems are assets. Join a dynamic team focused on innovation and safety.

Qualifications

• Experience in the construction industry is a strong asset.
• Understanding of mechanical building systems (plumbing and HVAC) is an asset.

Responsibilities

• Manage and maintain estimating inbox and calendar.
• Participate in estimating team meetings and huddles.
• Liaise with external stakeholders including suppliers and clients.
• Manage estimating documentation on Procore.
• Update internal database for executive management reporting.

Skills

Strong organizational skills

Attention to detail

Strong computer skills with MS 365

Team player

Energetic

Resourceful

Reliable and timely

Eager to work in fast-paced environments

Tools

MS Excel

Procore

Job description

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada’s infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award‑winning safety culture has a record that’s well above industry standards.

At Modern Niagara, you will work alongside values‑driven, safety‑conscious, and high‑impact teams in a fast‑paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada’s Best Managed Companies and is a recipient of SMACNA’s Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine’s Gold Winner for Canada’s Safest Employers Award in the Building and Construction category and Excellence Winner for Canada’s Best Health + Safety Culture Award as well as Canada’s Best Health + Safety Leader Award.

We currently are seeking an Estimation Coordinator to join our team in Ottawa and share our values and passion. We are looking for motivated, multi‑faceted and highly organized individuals who enjoy working on a wide variety of tasks, are quick to learn, and are keen to make a significant contribution to a successful and growing company. This is a wonderful career opportunity that will offer creative challenges to learn and develop new skills and experiences in pre‑construction.

Duties and Responsibilities:

• Manage and proactively maintain Modern Niagara’s estimating inbox and calendar within Outlook
• Participate in estimating team meetings and huddles, taking notes of action items when necessary
• Create and attend estimating bid review meetings, turnover meetings, etc.
• Liaise and maintain up‑to‑date communication with external stakeholders including suppliers, vendors, sub‑trades, clients, etc.
• Manage estimating documentation folders on Procore, ensure documentation such as drawings, RFIs, etc. are updated regularly
• Collect info and create proposals for new bids, prequalification, and proposals, collaborating with executive assistant on content, format and proofing
• Update Modern Niagara’s internal database and dashboard for executive management reporting
• Perform additional related duties as required under the direction and guidance of the hiring manager

Qualifications and Job Requirements:

• Strong organizational skills and attention to detail
• Strong computer skills with hands‑on working knowledge of MS 365, particularly Excel
• Team player, energetic, resourceful, reliable and timely
• Eager to work and learn in a fast‑paced industry
• Comfortable working in an office setting
• Experience in the construction industry a strong asset
• Understanding of mechanical building systems (plumbing and HVAC) is an asset

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity‑seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at [e-mail].