Equipment Coordinator

Kenaidan Contracting Ltd.; Mississauga; On-site; CAD 85,000 - 100,000; Full time

Benefits offered by this job

Top wages

Benefit coverage for you and your dep.

Employer RRSP contributions (no match)

Employee Share Ownership

Vacation and Sick/FR days

Job summary

Kenaidan Contracting Ltd. in Mississauga, ON, is seeking an Equipment Coordinator to keep projects running smoothly by ensuring the right equipment is available at the right time.

You will source, rent, dispatch and manage equipment across sites, coordinating with vendors and our internal shop to deliver safe, timely, and cost-effective solutions. The role requires 2–5 years in equipment rental operations or fleet coordination, strong negotiation and vendor-management skills, and solid

Qualifications

• 2–5 years in equipment rental operations, fleet coordination or dispatch.
• Experience with heavy civil, earthmoving and specialized equipment.
• Familiarity with equipment-management or asset-tracking systems.
• Strong organizational skills and able to manage multiple priorities.

Responsibilities

• Source heavy equipment, tools and machinery from approved suppliers.
• Negotiate rental rates, schedules and terms for cost-effective solutions.
• Build and maintain vendor relationships.
• Coordinate equipment requests, deliveries, pickups and transportation logistics.
• Ensure timely equipment availability with project and shop teams.
• Track rental equipment and maintain asset records.
• Monitor rental periods and process off-rent requests to control costs.
• Identify opportunities to return, purchase or reassign equipment.
• Coordinate inspections and maintain safety/certification documentation.
• Review invoices and reconcile rental documentation with vendors.
• Support shop cost allocations and equipment-spend reporting.
• Assist with shop safety activities and toolbox talks.

Skills

Negotiation

Vendor management

Communication

Conflict resolution

Organizational skills

MS Office (Excel/Word)

Driver's license

Education

Postsecondary education in construction/logistics/equipment management

Commercial driving certification

Equipment operation certification

Tools

Equipment management systems

Asset tracking systems

Job description

Kenaidan is an employee owned general contractor building heavy civil/structural concrete, water works and ICI projects and we're looking to build on our team. We offer exceptional opportunities including career development and training through our Kenaidan Centre for Learning and growth from within potential for skilled, motivated construction professionals. We are a proud Equal Opportunity Employer, committed to providing employees work-life balance with a competitive compensation package including:

• Top wages
• Salary range between $85K-100K, depending on experience
• Benefit coverage for you and your dependents
• Employer RRSP contributions (no match required)
• Employee Share Ownership
• Vacation and Sick/FR days

We currently have an opening in Mississauga, ON for a:

The Equipment Coordinator helps keep our projects running smoothly by ensuring the right equipment gets to the right place at the right time. From sourcing and rentals to dispatch, tracking, inspections, and returns, this role connects project teams, vendors, and our internal shop to deliver safe, timely, and cost-effective equipment solutions.

How will you contribute to the team?

To perform this role successfully, the candidate will be responsible for but not limited to the following:

• Source heavy equipment, tools, and specialized machinery from approved suppliers.
• Negotiate rental rates, schedules, and terms to support cost-effective solutions.
• Build and maintain strong vendor relationships.
• Coordinate equipment requests, deliveries, pickups, and transportation logistics.
• Work with project and shop teams to ensure timely equipment availability.
• Track rental equipment and maintain accurate asset records.
• Monitor rental periods and process off-rent requests to avoid unnecessary costs.
• Identify opportunities to return, purchase, or reassign equipment.
• Coordinate and document equipment inspections and condition reports.
• Ensure equipment meets site safety, inspection, and certification requirements.
• Review damage claims, invoices, and billing discrepancies with vendors.
• Maintain preventative maintenance records in the ERP system.
• Prepare purchase orders and reconcile rental documentation and invoices.
• Support shop cost allocations and equipment-spend reporting.
• Assist with shop safety activities, including orientations, JSAs, and toolbox talks.

Education and Experience:

• 2-5 years of experience in equipment rental operations, heavy-construction fleet coordination, dispatch, yard management, or a related environment.
• Familiarity with heavy civil, earthmoving, material-handling, aerial-lift, and specialized trade equipment.
• Experience using equipment-management or asset-tracking systems.
• Strong organizational skills with the ability to manage multiple priorities under tight project deadlines.
• Effective negotiation, vendor-management, communication, and conflict-resolution skills.
• Strong computer skills, including proficiency with Microsoft Office, particularly Excel and Word.
• A valid driver’s licence.
• Postsecondary education in construction, logistics, equipment management, or a related field is considered an asset.
• Commercial driving or equipment-operation certifications are considered assets.

Working Conditions:

• This position works across a combination of office, shop, and construction-site environments. Occasional project-site visits will be required.
• Appropriate personal protective equipment, including a hard hat, high-visibility clothing, safety footwear, and safety glasses, must be worn when required.

Kenaidan is an inclusive and equal opportunity employer committed to providing diversity and accommodation for applicants upon request in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

Kenaidan Contracting Ltd. does not accept resumes from recruitment agencies, employment services or head hunters that are not in a formal contractual arrangement with us. Any resume or other information received from an agency not approved by Kenaidan Contracting Ltd. to provide resumes to this or any other job posting will be considered unsolicited and will not be considered. Kenaidan Contracting Ltd. will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.

We thank all candidates who apply, however, only those selected for an interview will be contacted.