EO-NO-93 Lands Assistant

Henvey Inlet First Nation; Pickerel; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local Indigenous community in Ontario is seeking a dedicated professional to coordinate Lands meetings, support land management initiatives, and assist with communications. The role includes developing meeting agendas and reports, supervising summer students, and engaging in community projects. Ideal candidates will have strong organizational and communication skills.

Responsibilities

• Coordinate and prepare for Lands meetings by contacting members and developing meeting agendas.
• Attend Lands meetings, take minutes, and support the Lands Advisory Committee as required.
• Provide support regarding lease management duties.
• Research information using the First Nations Land Registry system.
• Assist with specific Lands projects as outlined in the annualized work plan.
• Supervise and mentor summer students during the summer work term.

Job description

Responsibilities

• Coordinate and prepare for Lands meetings by contacting members and developing and distributing meeting agendas and packages
• Attend Lands meetings, take minutes and support Lands Advisory Committee as required
• Record attendance and complete and submit cheque requisitions for LAC honoraria to the Director of Finance/Administration
• File Lands documents and maintain Lands filing system in an organized manner
• Prepare various letters and documents for the Lands Office
• Assist the Lands Manager with preparation of the Lands Office’s newsletters and reports
• Provide support to the Lands Manager regarding lease management duties
• Research information using the First Nations Land Registry system and analyze and interpret data related to the land and environment
• Prepare documentation for the Lands Manager in relation to registering transactions into the database and maintain hard files of the Registry
• Answer incoming calls to the Lands Office and provide information regarding Henvey Inlet First Nation Land Code laws, policies and procedures as required
• Assist and direct public to appropriate land management resources and contacts
• Respond to general enquiries from the Membership and public and provide written correspondence as required
• Assist with specific Lands projects as outlined in the annualized work plan
• Coordinate semi-annual community clean-ups
• Assist Lands Manager with coordination of Wills & Estates workshops
• Coordinate all catering needs for Lands workshops, meetings and events
• Supervise and mentor summer students during the summer work term as requested
• Research funding opportunities available to the Lands Department and submit funding proposals to Chief and Council for consideration
• Submit approved funding proposals to the applicable Ministry for review and approval
• Complete and submit funding reports for approved funding applications to the applicable Ministry as required
• Draft and review various Lands policies as required
• Create posters and notices on behalf of the Lands Department for distribution in the newsletter, building communication boards and HIFN website
• Assist with the purchase of equipment and other materials needed for the Lands Department
• Adhere to all HIFN Policies and Procedures
• Take interest in continuous learning and maintain up-to-date knowledge on current industry standards, regulations, trends and practices
• Attend and participate in lands management and other training courses and workshops when required
• Attend and actively participate in mandatory staff and community meetings
• Perform other duties as assigned from time-to-time by the Lands Manager, Director of Finance/Administration or Chief and Council