Engagement and Events Planner

University of Toronto; Toronto; On-site; CAD 97,000 - 162,000; Full time

Job summary

University of Toronto seeks an Engagement and Events Planner to develop and execute university‑wide engagement programs tied to the Bicentennial. The role leads event planning, co-branding,Town halls, and cross‑department initiatives, ensuring alignment with institutional priorities and strong stakeholder communication.

Reporting to the Bicentennial Secretariat leadership and Director of Operations, you will drive timelines, budgets, and project milestones in a complex, discreet environment

Qualifications

• Bachelor’s degree or equivalent education/experience.
• Minimum five years in related roles and strong project management experience.
• Experience with event management.
• Strong writing and editorial skills.
• Experience using data to develop engagement strategies.

Responsibilities

• Develop and execute university-wide engagement programs related to the Bicentennial.
• Oversee planning and delivery of Bicentennial events and initiatives, including co-branding with Divisions, Faculties and Departments.
• Coordinate Bicentennial Secretariat–initiated events and town halls and other related initiatives.
• Provide strategic direction on design, development and execution of Bicentennial programs in line with institutional priorities.
• Manage various special projects: track documentation, milestones, timelines, progress, and budgets; organize meetings and communications.

Skills

Strong writing

Project management

Education

Bachelor’s degree or equivalent

Tools

MS Office

InDesign

Photoshop

Illustrator

Project management software

Job description

Engagement and Events Planner

Position Summary

Under the overall direction of the Bicentennial Chair, Senior Advisor to the President, and Chief of Protocol, and reporting to the Director of Operations, Bicentennial Secretariat, the Engagement and Events Planner is responsible for the successful development and execution of University-wide engagement programs related to the University’s Bicentennial.

The incumbent will oversee the planning and delivery of Bicentennial events and initiatives, including but not limited to: the co-branding of Divisional, Faculty, and Departmental celebrations with the Bicentennial program; Bicentennial Secretariat–initiated events and town halls; and additional initiatives or events arising from the Bicentennial committees.

The incumbent promotes a positive and collaborative organizational culture and plays a lead role in the creation and implementation of institutional engagement initiatives. Working closely with the Bicentennial Secretariat leadership team, the incumbent provides strategic direction and consultation on the design, development, and execution of Bicentennial programs and strategies in alignment with institutional priorities.

The position further involves coordinating various special projects, including tracking documentation and activities, creating project milestones and timelines, monitoring progress, escalating issues as required, and managing event budgets. The incumbent organizes project meetings, prepares records and follow-ups, and ensures effective communication across stakeholders. Success in this role requires strong project management skills, sound judgment, and the ability to operate in a complex environment with a high degree of discretion, sensitivity, and responsiveness.

Qualifications Required

Education

• Bachelor’s degree and/or an equivalent combination of education and experience.

Experience

• Minimum five (5) years of progressive experience and related experience.
• Proven successful project management experience and experience conducting research.
• Experience with event management.
• Strong writing and editorial skills.
• Demonstrated experience using data to develop engagement strategies.

Skills

• Computer skills, including MS Office (Outlook, Word, Excel, PowerPoint).
• Experience designing promotional materials, such as invitations and posters.
• Working knowledge of design software (e.g. In Design, Photoshop, Illustrator; Project management software.

Other

• Demonstrated strong oral and written communication skills.
• Strong customer service orientation.
• Excellent organizational, interpersonal and time-management skills, meticulous attention to detail.
• High degree of judgement, diplomacy and tact.
• Ability to work with extremely confidential and sensitive material.
• Ability to work under pressure and manage multiple priorities to meet deadlines.
• Demonstrated initiative, creativity and flexibility.
• Ability to assimilate and interpret significant amount of information.
• Aility to react to brief instructions in relation to sensitive matters.
• Ability to work both independently and within a team environment.

Note: This is a term position ending in December 2027.

Closing Date

10/28/2026, 11:59PM ET

Employee Group

Salaried

Personnel Subarea

PM

Appointment Type

Budget - Term; ending in December 2027.

Schedule

Full-Time

Pay Scale Group & Hiring Zone

PM 3 -- Hiring Zone: $97,336 - $113,558 -- Broadband Salary Range: $97,336 - $162,224

Job Category

Administrative / Managerial

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

Job Segment

Project Manager, Branding, Event Planning, Graphic Design, Technology, Marketing, Hospitality, Creative, Research