Employee Movement Associate

K2 Services; Toronto; Hybrid; CAD 34,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Paid Time Off (PTO)

Comprehensive benefits package

Job summary

Opensity Solutions is seeking an Employee Movement Associate to support onboarding, offboarding and employee lifecycle changes across the organization. You will collaborate with hiring managers, HR and IT to ensure a seamless, personalized experience for each employee and to deliver timely hardware and access.

The role emphasizes confidentiality, precision in records, and professional communication as you contribute to large programs like internships and rotational analyst placements, including

Qualifications

• Exceptional communication skills, both written and verbal.
• Professional phone etiquette.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Punctual, dependable and accountable.

Responsibilities

• Coordinate onboarding, offboarding, and other employee changes across internal departments.
• Partner with hiring managers to gather employee details, establish timelines, and manage expectations.
• Work closely with HR to obtain any additional information required for processing movement requests.
• Collaborate with IT to request computer hardware and ensure timely delivery, especially for remote employees.
• Complete and submit internal forms via email or Service Now, outlining clear and accurate actions for technology and support teams.
• Support large-scale projects such as summer internship programs, rotational analyst programs, and global associate onboarding.
• Maintain precise and confidential records of employee information and transitions.

Skills

Communication skills

Professional demeanor

Time management

Multitasking

Organizational skills

Attention to detail

Ownership mindset

Tools

Microsoft Office

Job description

About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.

Job Description

The Employee Movement Associate plays a key role in supporting onboarding, offboarding, and employee lifecycle changes across the organization. As a member of the Employee Movement Team (EMT), this role collaborates closely with hiring managers, HR, and technology teams to ensure a seamless and personalized experience for each employee. The Associate proactively anticipates client needs, providing thoughtful solutions and exceptional service with attention to detail.

Key Responsibilities

• Coordinate onboarding, offboarding, and other employee changes across internal departments.
• Partner with hiring managers to gather employee details, establish timelines, and manage expectations.
• Work closely with HR to obtain any additional information required for processing movement requests.
• Collaborate with IT to request computer hardware and ensure timely delivery, especially for remote employees.
• Complete and submit internal forms via email or Service Now, outlining clear and accurate actions for technology and support teams.
• Support large‑scale projects such as summer internship programs, rotational analyst programs, and global associate onboarding.
• Maintain precise and confidential records of employee information and transitions.

Qualifications and Requirements

• Exceptional communication skills, both written and verbal; professional phone etiquette.
• High level of professionalism with a polished, positive, and customer‑focused demeanor.
• Dependable, punctual, and accountable with a strong work ethic.
• Demonstrated ability to handle confidential information with discretion.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to multitask in a fast‑paced environment.
• Excellent time management, listening, and follow‑through skills.
• Ability to take ownership of tasks and deliver high‑quality work independently and as part of a team.
• Detail‑oriented and committed to accuracy.

The Compensation range for this role is 25.00 to 29.00 CAD per hour. Actual compensation within that range will be dependent upon the individual’s location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Paid Time Off (PTO)

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.