Election Coordinator (1 vacancy)

City of Woodstock, Ontario; Woodstock; On-site; CAD 71,000 - 86,000; Full time

Job summary

A municipal government organization is seeking an Election Coordinator to manage the municipal and school board elections. Key responsibilities include coordinating the election process, developing project calendars, and ensuring compliance with relevant laws. Ideal candidates should hold a degree in Public Administration, have experience in municipal elections, and possess strong organizational and communication skills. This temporary position offers a salary range of $71,475.79 - $85,128.85, along with various benefits such as a pension plan and training opportunities.

Benefits

Competitive wages

Training opportunities

Defined Benefit Pension Plan

Qualifications

• Post-secondary degree or diploma in Public Administration or related field.
• Experience in municipal government, preferably in elections.
• Strong project management and organizational skills.

Responsibilities

• Coordinate and implement all aspects of the municipal and school board election.
• Develop and maintain the master election project calendar.
• Ensure compliance with statutory deadlines and accessibility requirements.

Skills

Project management

Organizational skills

Communication skills

Customer service

Interpersonal skills

Time management

Education

Post-secondary degree or diploma in Public Administration or related field

Tools

Microsoft Office

Job description

Election Coordinator (1 vacancy)

Reporting to: Manager of Legislative Services / Deputy City Clerk

Department: Clerk’s Department

Classification: Temporary/Contract (approximately 11 months)

Salary Range: $71,475.79 - $85,128.85

Hours of Work: 8:30 a.m. to 4:30 p.m. Monday to Friday

Starting Date: January 2026

Application Deadline: No later than 4:00 p.m. December 17, 2025

Why City of Woodstock?

Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small‑town feel. With a growing population of over 50,000 welcoming citizens, Woodstock residents place high value on our small‑town atmosphere, while enjoying urban amenities. The city is a great place to call home with amazing parks and trails, fantastic amenities and wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the city’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.

When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle.

Benefits

• Join a growing and dynamic organization offering rewarding careers
• Competitive wages
• Option to join a Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City
• Training opportunities to support you in this role
• A great working environment for individuals committed to making a difference

Duties and Responsibilities

• Coordinate and implement all aspects of the municipal and school board election
• Develop and maintain the master election project calendar and related documentation
• Recommend strategies, policies, and procedures to ensure an effective and efficient election process
• Ensure compliance with statutory deadlines and accessibility requirements
• Liaise with provincial and municipal partners, vendors, and stakeholders
• Recruit, train, and supervise temporary election staff; prepare training materials
• Manage voters’ list revisions and updates
• Prepare election materials for candidates and voters
• Oversee procurement, inventory, and distribution of election supplies
• Organize advance voting and election day operations

Qualifications

• Post‑secondary degree or diploma in Public Administration or related field, or equivalent experience
• Knowledge of the Municipal Elections Act, Education Act, Municipal Act, and AODA
• Experience in municipal government, preferably in elections
• Strong project management, organizational, and time management skills
• Excellent communication, customer service, and interpersonal skills
• Ability to work independently and as part of a team in a fast‑paced environment
• Proficiency in Microsoft Office
• Class “G” Driver’s Licence and reliable vehicle
• Availability for evening and weekend work during peak election periods

Working Conditions

• Usual public office conditions.
• Works regular office hours and overtime as needed during peak election periods.

Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.

We invite all qualified applicants to submit their resume and cover letter online at http://careers.cityofwoodstock.ca.

The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve. The more inclusive we are, the better our work and workplace will be. We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If this sounds like an environment in which you would like to work, apply here today! We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.

Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department. A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting [e-mail]. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information collected will only be used for candidate selection. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

We thank all candidates who apply but advise that only those selected for an interview will be contacted.