ELC Assistant Manager 20260720.02

Hope's Home; Regina; Hybrid; CAD 60,000 - 78,000; Full time

Job summary

Hope’s Home is seeking an Assistant Manager for the Early Learning Centre in Regina. This role provides direct program support to ECEs, DWs, and floor staff to ensure a high-quality, holistic early learning program aligned with our values.

The position reports to the Manager of the Early Learning Centre and has no direct reports. Responsibilities include supervising on-floor activities, maintaining ratios, supporting inclusive practices, coordinating with families, and assisting with

Qualifications

• Completion of ECE Diploma Level III or Bachelor of Education with daycare experience.
• Minimum two years of integrated daycare experience or similar experience with Hope’s Home.
• First Aid/CPR certification is a must.
• Supervisory/leadership experience is an asset.
• Familiarity with Emergent Curriculum, Play & Exploration, ECERS, and Reggio approaches is a plus.

Responsibilities

• Provide direct program support to ECEs and DWs to ensure age-appropriate, engaging activities.
• Oversee staff supervision, ratios, and coverage; support on-floor operations.
• Model inclusive practices and assist with development of individualized plans and interventions.
• Support parent communication and involvement regarding child development and assessments.
• Assist with administration, records, and reporting; maintain confidentiality.
• Contribute to health and safety compliance and OHS protocols; participate in committee meetings.

Skills

Leadership

Team management

Communication

Organizational skills

Problem solving

Child development

MS Word

Outlook

Excel

PowerPoint

Teams

SharePoint

Education

Early Childhood Education Diploma (Level III)

Bachelor of Education with integrated daycare experience

Tools

MS Word

Outlook

Excel

PowerPoint

Teams

SharePoint

Job description

The Assistant Manager of the Early Learning Centre provides direct program support to the Early Childhood Educators, Developmental Workers, and other floor staff within the centre. They are responsible for delivering a high-quality, holistic early learning program to ensure each child is receiving exceptional care. Through their interactions with staff, children, and parents/caregivers, they work to ensure the culture of the work environment is in alignment with Hope’s Home Vision, Purpose, and Values. This position reports to the Manager of the Early Learning Centre and has no direct reports.

Responsibilities.

Operational Duties.

• Implement Hope’s Home high-quality early learning program which aligns with the vision and principles of Play and Exploration: Early Learning Program Guide, Joint Use Schools (JUS) Philosophical Statement, and Hope’s Home values.
• Provide direct support to Early Childhood Educators (ECE) and Developmental Workers (DW) to ensure programs are age appropriate, daily experiences target all areas of development and activities are fun, educational, engaging, and inclusive.
• Oversee that ECE and DW staff are practicing active supervision of the children.
• Oversee and support ECE and DW staff to maintain adult to child ratios on the floor.
• Model and oversee inclusive practices and acceptance of diversity are integrated into education programs e.g., cultural, ability, family structure, language etc.
• Promote and encourage a co-teaching environment.
• Review program plans, observe program activities and documentation to ensure developmentally appropriate programs are in place and focused on new skill development (early intervention) (Developmental Checklists, therapy checklists, Kindergarten readiness, Personal Program Plans, etc).
• Support ECEs and DWs in the development of Behaviour Intervention Plans in collaboration with parents.
• Report any quality control and program concerns to the Manager of the Early Learning Centre.
• Schedule relief/directly cover for ECEs and DWs to provide time off the floor.
• Provide staff coverage as needed and directed by the Manager of the Early Learning Centre.
• In an emergency, accompany child to hospital or other medical facility in the absence of the child’s caregiver.
• Assume all duties of the Manager of the Early Learning Centre in their absence.
• All other duties as needed and directed by the Manager of the Early Learning Centre.

Parent Involvement and Communication.

• Support the Manager of the Early Learning Centre in welcoming and adjusting new kids and families to the centre.
• Engage family/caregiver participation in the process of child assessments and ensure the respectful sharing of their results with the Early Years Committee (EYC) for the Joint Use School (JUS), the Manager of the Early Learning Centre, and /or Senior Management, as applicable.
• Participate with the Manager of the Early Learning Centre, in discussions with families/caregivers regarding child development and assessments.
• Provide input and suggestions to Manager of the Early Learning Centre on what to communicate out to parents/caregivers at the centre.

Administration.

• Ensure ratios and Activities of Daily Living (ADL) points are being maintained throughout the day.
• Support the implementation of Hope’s Home’s policies and procedures and recommend changes to the Manager of the Early Learning Centre.
• Report to the Manager of the Early Learning Centre updates and records on key performance indicators for each child on an Enhanced Accessibility (EA) Grant.
• Audit the communication and reporting on HiMama to ensure each staff and classroom are meeting satisfactory usage requirements (completed journal entries for each child, calendar updates, menu planning, etc.).
• Review the Program Checklist with each room on a quarterly basis.
• Prepare and submit requisitions for approval by Manager of the Early Learning Centre on items that would benefit the Early Learning Program.
• Support the Admin Assistant with filing and record keeping.

Human Resources.

• Demonstrate and promote Hope’s Home values and create an engaging work environment.
• Create and maintain the staffing schedule for the center which includes approving sick and vacation hours.
• Monitor and adjust hours worked for payroll.
• Receive morning sick calls and call out for coverage; or work the floor shift if no coverage available.
• Be mindful of staffing budget and work floor shift(s) when possible.
• Oversee and train the staff on:
  • daily routines and position expectations,
  • documentation requirements related to child development (anecdotal records/journal entries, developmental checklists, Ages and Stages Questionnaires, and Personal Program Plans), and
  • how to use programming time efficiently to fulfil their duties.
• Support the Manager of the Early Learning Centre as needed with the hiring process and termination procedures.
• Participate with the Manager of the Early Learning Centre as a third person for all coaching and disciplinary conversations.
• Provide direct feedback to staff when observing their work and report any concerns to the Manager of the Early Learning Centre.
• Deliver to location staff, the Transferring, Lifting and Repositioning (TLR) training.
• Maintain confidentiality of all internal matters pertaining to the organization and its operations.

Occupational Health and Safety.

• Create a psychologically safe work environment (resolve conflicts in respectful ways and ensure a fair resolution, provide an environment where employees feel safe and supported to share ideas, listen, learn from and seek to understand the ideas of others).
• Continuously assess the health and safety of the centre and report it to the Manager of the Early Learning Centre and Occupational Health and Safety Committee.
• Complete all required OHS training (OHC Level 1, OHC Level 2, Supervision and Safety).
• Chair the OHS Committee meetings when the Manager of the Early Learning Centre is absent.
• Monitor, report and resolve any safety hazards in the work environment and ensure OHS standards are maintained.

Qualifications.

• Completion of Early Childhood Education Diploma (Level III) – OR- Bachelor of Education Degree with integrated daycare experience.
• Minimum of two (2) integrated daycare experience or a minimum of two (2) years working experience while employed by Hope’s Home.
• First Aid/CPR Certification is a must.
• The following experience and education are assets:
  • Supervisory/leadership experience,
  • Experience with Emergent Curriculum, Play & Exploration, ECERS, and the Reggio Approach,
  • Related training working with children with special needs, and
  • Food safety training.
• Valid drivers license.

Skills and Abilities.

• Strong interpersonal, leadership and management abilities.
• Strong collaborator and team player; able to establish and maintain effective and professional working relationships both internally and externally.
• Excels in both written and verbal communication skills.
• Strong organizational and time management skills.
• Effective problem-solving skills and independent decision making abilities.
• Demonstrated ability to work effectively and compassionately with children of all ages and abilities, and their families.
• Intermediate computer skills in the use of word processing, spreadsheet, and other systems (i.e., MS Word, Outlook, Excel, PowerPoint, Teams, SharePoint).

Working Conditions.

• Able to maintain a flexible work hours schedule.
• Monday to Friday, hours of work typically flex between 6am and 6:30pm
• Forty (40) hour work week.
• Physical ability to perform and safely work with objects or persons of varying sizes:
  • Exertion of ~100 lbs of force occasionally;
  • Exertion of ~50 lbs of force regularly;
  • Exertion of ~25 lbs of force continuously.
• Physical position changes consistently throughout the day (sitting, standing, kneeling etc)
• Work with adaptive equipment and technologies.
• Work outdoors with the children in all types of weather conditions.
• Attend after hours meetings in the absence of the Manager, ELC (e.g., Parent Advisory Committee meeting bi-monthly)
• Exposure to:
  • cleaning chemicals and products
  • Blood and body fluids
• Travel within the city limits required at times.

Job Type: Temporary Full Time – March 31, 2027 with possibility of extension